Assistant Property Manager

The ideal candidate must have commercial real estate management experience as well as strong analytical, communication and writing skills. Participates in the management of the day-to-day operations of the Projects. Interacts and coordinates with Property Owners/Principles, Tenants, Contractors, Vendors and other individuals who support and are involved with the ongoing day-to-day operation of the Projects. Familiarity with standard property management policies and procedures, along with understanding basic PM accounting. California Real Estate License is preferred. Strong multi-tasking and customer service skills required for this face-paced environment.

Basic Duties and Responsibilities:

I. Office Management and Administration

• Provide back-up to the Property Assistant with answering the telephone, taking messages.
• Assist in the Administration of Tenant Leases including creating abstracts.
• Review, understand, and enforce lease terms.
• Resolve tenant issues in a service-oriented manner.
• Maintain updated records of lease expirations, options and critical dates.
• Computer proficiency. Word, Excel, Yardi and Workspace knowledge required.

II. Operations

• Interact with all property vendors including but not limited to janitorial, HVAC, security, landscaping, parking etc. for contract compliance.
• Draft vendor contracts and request proposals as necessary.
• Dispatch work orders to Senior Maintenance Technician.
• Maintain and follow up on all insurance requirements for tenants.
• Maintain and acquire all tenant and vendor contact information.
• Inspect the properties for cleanliness, verification of scheduled repairs and maintenance.
• Assist with tenant move-ins and move-outs.
• Support and assist the Senior Director of Property Management when required.

III. Financial

• Assist with gathering information for annual operating and capital budgets.
• Work with accounting in preparing annual CAM reconciliations.
• Review and approve contracted vendor invoices for accuracy.
• Collect rent and other tenant charges, follow up on delinquencies, and enforce lease obligations.

IV. Marketing

• Coordinate operational support when necessary for Harbor wide events.
• Attendance required for events during regular office hours and sometime outside of regular office hours.