Administrative Coordinator

We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced commercial property operations team. This role is ideal for someone who thrives in a dynamic environment, enjoys juggling multiple priorities, and takes pride in keeping operations running smoothly.

What You’ll Do:

• Support day-to-day office and property management operations
• Review invoices and assist with billing and tenant chargebacks
• Coordinate and track service calls and work orders from start to finish
• Dispatch vendors or internal engineers and ensure timely completion of work
• Communicate updates to tenants, vendors, and internal stakeholders throughout the work order process
• Assist with vendor requests, contracts, invoices, and third-party management follow-up across multiple properties
• Review security reports, video footage, and third-party reports for irregularities
• Support lease activity by requesting work orders for new leases, renewals, and relocations
• Prepare vacancy reports, financial reports, and property-related spreadsheets
• Issue tenant notices and support property communications
• Assist with RFPs and special projects as requested
• Support sustainability and compliance reporting, including Energy Star reporting

What We’re Looking For:

• Strong administrative experience, preferably in property management, real estate, or facilities environments
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Experience with Yardi Voyager is a plus
• Experience with computerized phone systems is a plus
• Exceptional attention to detail and follow-through
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Quick learner with a proactive, problem-solving mindset

Why Apply?

• Join a collaborative and professional team
• Gain experience supporting commercial property operations
• Opportunity to work in a high-impact role with diverse responsibilities
• Great opportunity for someone looking to grow within property management or operations

If you’re organized, resourceful, and enjoy being the go-to person who keeps everything on track, we’d love to hear from you.