In Office | On-site Appointments | 8:30AM-5:30PM | M-F
About the Role
We are a top-producing luxury real estate team based in Boca Raton, specializing in country club estates, waterfront properties, luxury condominiums, and other high-end homes throughout Boca Raton, Delray Beach, and the surrounding area.
We are looking for an organized, dependable, and detail-oriented Listing & Administrative Coordinator to support the day-to-day operations of our listings and office workflow. This role is ideal for someone who is proactive, polished, extremely detailed oriented, and comfortable managing multiple moving pieces in a fast-paced environment. A large portion of the work will be office-based, with visits to local properties as needed.
This is an important support role for a busy team. The right person is someone who notices what needs attention, follows through consistently, and helps keep projects, timelines, and communication on track.
What You Will Be Doing- Manage principal agent’s personal calendar and schedule appointments
- Assist with preparing listing materials, presentations, and comparable market analysis packages using team templates
- Enter and update listing information in the MLS
- Help maintain listing files, disclosures, HOA information, and other required property details
- Coordinate scheduling for photography, signage, vendors, and other pre-listing needs
- Update task management and transaction systems to keep records accurate and current
- Monitor shared inboxes and route inquiries appropriately
- Meet with clients, visit listings, and manage in take forms
- Assist with scheduling listing-related appointments and property access
- Support the team with occasional field tasks such as signage placement, lockbox coordination, key pick-up or drop-off, and access logistics
- Help with general administrative tasks that support a fast-moving real estate team
What We Are Looking For- 0 to 2 years of experience in an administrative role
- Strong organizational skills and attention to detail
- Comfortable working in an office five days a week, with local travel to properties
- Reliable transportation and a valid Florida driver’s license
- Professional and composed in interactions with clients and vendors
- Comfortable learning and working across multiple software platforms
- Able to manage deadlines, stay organized, and follow through without constant oversight
Nice to Have- Experience in real estate or a fast-paced client service environment
- Familiarity with Beaches MLS, though not required
- Active Florida real estate license, though not required
