Administrative Assistant

Role: Administrative Coordinator / Administrative Assistant

Location: Elma, NY 14059

Shift: 1st shift 7:00 am - 3:00 pm

Duration: 12 months with possible extension

Responsibilities:

• Logistics & Events: Coordinate team meetings and events, including catering, site logistics, and vendor relations.
• Calendar Management: Proactively manage schedules, appointments, and team activities to ensure seamless operations.
• Travel & Expenses: Handle end-to-end travel arrangements and ensure timely processing of expense reports.
• Communications: Draft, format, and distribute professional memos, documents, and internal communications.
• Office Operations: Manage supply inventory for office and events; coordinate with external vendors for facility needs.
• Confidentiality: Handle sensitive information with a high degree of discretion and professionalism.

Qualifications:

• Education: Associate degree or equivalent work experience.
• Experience: 2+ years in administrative, coordination, or office support roles.
• Technical Skills: Proficient in MS Office Suite (Outlook, Word, Excel, Teams).
• Soft Skills: Exceptional multitasking abilities and strong verbal/written communication.
• Autonomy: Proven ability to work independently and manage multiple competing priorities.

Preferred Skills:

• Bachelor’s degree.
• Experience supporting multiple stakeholders or cross-functional teams simultaneously.
• Background in event coordination and contract vendor management.