Job Title: Rental Coordinator
Job Type: Full-Time
Location: 11339 Cutten Road, Houston, Texas 77066
Job Summary:
We are seeking a reliable, punctual, and organized Rental Coordinator to manage daily rental operations and support customer service for our equipment rental business. The ideal candidate will be detail-oriented and skilled at coordinating equipment availability and maintaining accurate rental records. This role requires strong communication skills and the ability to work closely with customers and the internal team to ensure smooth and efficient rental transactions.
Key Responsibilities:
• Coordinate daily equipment rentals including reservations, contracts, and returns
• Communicate with customers regarding rental availability, pricing, and rental details
• Prepare and process rental agreements, invoices, and supporting documentation
• Track equipment availability, utilization, and return status
• Maintain accurate rental records in company systems and spreadsheets
• Inspect returned equipment documentation and ensure proper billing for damages or missing items
• Provide excellent customer service and respond promptly to inquiries
• Assist with billing coordination and payment collection for rental accounts
• Work with the operations team to ensure equipment is ready, clean, and available for scheduled rentals
• Handle general administrative tasks including filing, scanning, and record keeping
Requirements:
• High School diploma required
• Previous experience in customer service, rental coordination, or administrative support
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Familiarity with QuickBooks
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong attention to detail and problem-solving skills
• Ability to work independently and as part of a team
Preferred Qualifications:
• Experience in equipment rental, construction, or a related industry
• Familiarity with rental management software
• Experience with invoicing or basic accounting functions
• Bilingual (English/Spanish) is a plus
Work Schedule:
• Full-time
• Monday–Friday, 7:30 AM – 4:30 PM (1-hour lunch)
Compensation & Benefits:
• Salary with potential commission
• Paid Time Off
• Health Insurance Options Available