Application Processing Coordinator

Application Processing Coordinator

Location: Sacramento, California

Job Type: Full-Time, Non-Exempt

Compensation: $55,000 to $65,000 annually, depending on experience

Join Our Team

Demmon Partners is seeking a detail-oriented and highly organized Application Processing Coordinator to support our residential property operations by managing the application processing function for our portfolio. This role is critical to ensuring applications are reviewed promptly, accurately, and consistently in accordance with company procedures and standardized leasing criteria.

This position is ideal for someone who thrives in a fast-paced environment, enjoys administrative coordination, and takes pride in maintaining accuracy, consistency, and excellent internal customer service.

Position Summary

The Application Processing Coordinator is primarily responsible for processing rental applications and preparing complete applicant files for review using established company procedures and standardized leasing criteria. This position plays a key role in supporting leasing operations by helping ensure timely and compliant application workflow across the organization.

This is an onsite position based at the corporate office. Remote work is not available for this role due to the high level of coordination, time-sensitive workflow management, access to systems, and collaboration required with onsite teams and leadership.

Essential Duties and Responsibilities

• Process rental applications in a timely, accurate, and organized manner.
• Review application files for completeness and follow up on missing information or documentation.
• Prepare screening documentation and supporting materials for review in accordance with company policies and standardized leasing criteria.
• Objectively apply established leasing criteria to support approval or denial determinations.
• Escalate files to leadership when circumstances fall outside of standardized leasing criteria or require additional review.
• Maintain accurate records of applicant communications, file notes, and processing status.
• Coordinate with community teams, leasing staff, and corporate personnel regarding application status and required documentation.
• Prioritize application processing above other assigned administrative tasks.
• Communicate proactively if workload or deadlines may impact completion of non-application-related assignments.
• Support operational and administrative projects as assigned, provided such duties do not interfere with application processing priorities.
• Maintain confidentiality of applicant, resident, and company information.
• Perform other related duties as assigned.

Required Qualifications

• High school diploma or equivalent required; associate’s degree preferred.
• Minimum of 2 years of administrative, leasing support, application processing, or related experience preferred.
• Strong attention to detail and ability to maintain accuracy in a high-volume environment.
• Ability to interpret and apply standardized policies, procedures, and criteria consistently.
• Strong organizational, time management, and follow-up skills.
• Professional written and verbal communication skills.
• Proficiency with Microsoft Office and ability to learn property management and applicant screening systems.
• Ability to manage multiple priorities while meeting deadlines.

Preferred Qualifications

• Experience in multifamily housing, property management, leasing support, or centralized operations.
• Familiarity with Fair Housing principles and application processing best practices.
• Experience handling confidential information and documentation review.

Work Environment and Physical Requirements

• This role is performed in an office environment.
• Must be able to remain seated and work at a computer for extended periods.
• Must be able to communicate effectively in person, by phone, and electronically.
• May occasionally need to lift or move office materials weighing up to 15 pounds.

Compensation and Classification

This position is classified as non-exempt under California law and is eligible for overtime pay in accordance with applicable federal, state, and local wage and hour requirements.

The anticipated pay range for this position is $55,000 to $65,000 annually. Actual compensation will depend on qualifications, experience, skills, and business needs.

Equal Employment Opportunity

Demmon Partners is an equal opportunity employer and is committed to compliance with all applicable federal, state, and local employment laws. We consider applicants for employment without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, reproductive health decision-making, military or veteran status, or any other status protected by law.

Fair Chance Hiring

Consistent with California law, qualified applicants with criminal histories will be considered for employment in a manner consistent with applicable Fair Chance and Ban-the-Box requirements.

At-Will Employment

If hired, employment with Demmon Partners will be at will, which means that either the employee or Demmon Partners may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable law.