Project Logistics:
- Make travel arrangements for all project operations
- Reserve large room blocks and negotiates rates with hotels
- Maintain constant communication with hotel representatives regarding rooming lists, arrival times, and any necessary changes
- Reserve rental cars and maintain communication with Enterprise, National and AVIS representatives
- Book consultant flights as needed
- Create and mail badges for consultants as needed
- Work with Project Manager to organize and maintain hotel rooming lists and carpool lists throughout onboarding and during project
- Sit on client calls with AE’s to best understand project logistics
- Travel to projects as needed for project preparation and consultant orientations
General Logistics
- Work directly with AE’s and recruiters on staff augmentation roles requiring travel for consultants.
- Reserve flights
- Reserve hotels
- Reserve rental cars
- Provide expense cost estimates for SOWs and Proposals
- Manage Zendesk ticket queue for AE/Recruiter travel requests
Logistics Organization
- Streamline travel request process to ensure accurate and timely reservations.
- Facilitate process improvement on all fronts, aid in organization, streamlining processes, communication, etc.
- Research tools for streamlining PMO processes.
- Act as a liaison between AE’s, Recruiters, consultants, accounting, etc.
- Reconcile credit card reports for logistics expenditure on a weekly basis
Onboarding (Only support for large projects or additional overflow support)
- Onboard consultants for projects from start to finish
- Launch background + drug/medical screenings
- Issue all tax forms and other paperwork
- Compile vaccination records and organize all medical screenings within employee files
- Update employee files
- Maintain communication with consultants throughout onboarding process
