Job Overview
Our client is seeking a dynamic and highly organized Personal Assistant to support the Founder/CEO personal priorities in a fast-paced entrepreneurial environment. This role requires exceptional discretion, strong communication skills, and the ability to anticipate needs before they arise.
The ideal candidate is detail-oriented, resourceful, and comfortable managing a wide variety of responsibilities ranging from calendar management and travel coordination to personal errands and project support.
This is a trusted role that helps ensure the Founder operates at maximum effectiveness.
Key Responsibilities
Executive Support
- Manage the Founder’s complex calendar, scheduling meetings, calls, and appointments
Administrative & Operational Support
- Assist with project coordination and special initiatives
- Manage vendor communications and service providers
- Organize digital files, systems, and documentation
- Support light bookkeeping tasks, expense tracking, and receipts
- Assist with event planning, off-sites, or meetings
Personal Assistance
- Coordinate travel arrangements (flights, hotels, itineraries)
- Manage personal appointments and reservations
- Handle errands and household coordination when required
- Assist with gift purchasing, logistics, and personal scheduling
Communication & Coordination
- Act as a liaison between the Founder and internal/external stakeholders
- Maintain strict confidentiality in all matters
- Help streamline processes to improve the Founder’s efficiency
- Coordinate internal and external meetings, including agendas and follow-ups
- Handle email management and prioritize correspondence when needed
- Prepare documents, presentations, and reports
- Track action items and ensure follow-through on key priorities
Experience
- Proven experience supporting a senior executive, founder, or entrepreneur.
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- High level of discretion and professionalism
- Strong problem-solving skills and proactive mindset
Key Traits for Success
- Highly trustworthy and discreet
- Anticipates needs before being asked
- Detail-oriented and dependable
- Calm under pressure
- Solutions-focused
This is a vital role where your energy meets purpose! Be part of a forward-thinking team that values your contributions as we work together to achieve extraordinary results every day.
