Job Title: Executive Assistant to the Founder & CEO
Location: Santa Monica, CA (Hybrid – 3 days per week in office)
Status: Full-Time
Reports To: Founder & CEO
Direct Reports: None
About Us
Counter is a startup revolutionizing the beauty industry by defining the standard of “clean.” Our premium skincare, makeup, and body care formulations combine uncompromising safety, efficacy, and environmental responsibility.
Our vision transcends products. We are committed to inspiring confident women (and others) to recognize their collective power to create meaningful change. Our innovative community-commerce ecosystem connects customers, beauty enthusiasts, and loyalists, allowing each person to align with our brand in ways that authentically reflect their values and aspirations.
From our formulas to our advocacy efforts to our community connection, we lead clean.
Position Overview
Counter is seeking a highly organized, proactive, and discreet Executive Assistant to the CEO & Founder to provide high-level administrative and operational support. This role will partner closely with the CEO to manage priorities, communications, scheduling, and travel, ensuring the CEO’s time and attention are focused on the company’s most important strategic initiatives.
The ideal candidate thrives in a fast-paced, entrepreneurial environment, demonstrates exceptional judgment and professionalism, and anticipates needs before they arise.
Key Responsibilities
Executive Support
- Manage and maintain the CEO’s complex and dynamic calendar, ensuring strategic prioritization of meetings and commitments
- Coordinate internal and external meetings, including scheduling, agendas, and follow-up items
- Manage CEO email communications and respond on behalf of the CEO when appropriate
- Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
- Prepare and process expense reports
Communication & Presentation Support
- Draft and edit correspondence, presentations, reports, and internal communications
- Assist with preparing materials for executive meetings, board meetings, and external speaking engagements
- Draft talking points and briefing materials for meetings and presentations
Operational Coordination
- Serve as a key liaison between the CEO and internal teams, external partners, and stakeholders
- Help ensure smooth day-to-day operations for the executive office
- Maintain and organize corporate documents, files, and records
Office & Administrative Support
- Support basic office coordination needs when required, including vendor coordination and supply management
- Assist with occasional personal tasks for the CEO, coordinating with personal staff when appropriate
Qualifications
Experience
- 3–5 years of experience supporting senior executives or leadership teams in an executive assistant or administrative role
- Experience supporting C-level executives preferred
Skills & Competencies
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- High level of professionalism, discretion, and emotional intelligence
- Ability to manage multiple priorities in a fast-paced environment
- Strong attention to detail and follow-through
- Proficiency in Microsoft Office (Outlook, PowerPoint, Word) and modern collaboration tools
Work Location & Schedule
- Hybrid role based in Santa Monica, CA
- In-office a minimum of three days per week
- Standard company hours are 8:30 AM – 5:30 PM PT, though flexibility and occasional availability outside normal hours may be required given the nature of the role.
Travel
- Occasional travel may be required to support CEO business activities, meetings, and events.
Benefits
Counter offers a comprehensive benefits package designed to support the health, well-being, and financial security of our employees, including:
- Medical, dental, and vision insurance
- 401(k) retirement plan
- Open PTO policy, encouraging employees to take the time they need to rest and recharge
- Paid company holidays
- Hybrid work environment
- Paid parental leave
- Opportunities to grow within a fast-moving, mission-driven startup
This position is also eligible for participation in the company’s annual bonus program, based on individual and company performance.
Equal Opportunity
Counter is an equal opportunity employer and values diversity. We are committed to building an inclusive workplace and encourage candidates from all backgrounds to apply.
