Executive Assistant
📍 Morris County, NJ | Hybrid
💰 Base Salary: $50,000
About the Opportunity
A rapidly expanding, multi-location coffee brand — recognized as one of the fastest-growing coffee companies in New Jersey — is seeking a highly organized and proactive Executive Assistant to support the Office of the CEO.
This role will assist with administrative, operational, and organizational responsibilities across multiple companies owned and managed by the CEO, with the primary focus supporting the coffee brand’s leadership and operations, while also providing coordination and support for other affiliated businesses and entities within the CEO’s broader portfolio.
This is an excellent opportunity for someone who thrives in a fast-paced, entrepreneurial environment and enjoys helping leadership stay organized, focused, and executing at a high level.
The Role
The Executive Assistant will report directly to the Office of the CEO, providing day-to-day administrative, operational, and organizational support. This individual will act as a trusted partner to leadership, ensuring schedules are coordinated, communication flows efficiently, and key initiatives stay on track.
This role will support both professional and personal priorities of the CEO, while also assisting with coordination and administrative support across multiple businesses and investments within the CEO’s portfolio.
The position is hybrid, requiring time in-person in Morris County, NJ as well as flexibility to work remotely when appropriate.
Key Responsibilities
Executive Support
- Manage complex calendars, scheduling meetings, store visits, travel arrangements, and appointments for the Office of the CEO
- Coordinate internal and external meetings and track follow-ups and action items
- Handle confidential communications and correspondence on behalf of leadership
Operational Coordination
- Assist with coordination across multiple locations and internal teams
- Track priorities, projects, and operational initiatives for leadership
- Maintain organized documentation, reports, and internal systems
CEO & Portfolio Support
- Assist with tasks related to both business and personal priorities of the CEO
- Provide administrative coordination for other holding companies and ventures owned or managed by the CEO
- Help manage scheduling, communications, and logistics across multiple business interests
Communication & Organization
- Serve as a liaison between the Office of the CEO and internal team members
- Ensure deadlines, deliverables, and priorities are tracked and executed
- Assist in preparing presentations, reports, and operational updates
Special Projects
- Support strategic initiatives and business projects as needed
- Assist with coordination related to expansion and new location openings
- Help streamline internal systems and processes to improve operational efficiency
Qualifications
- 2+ years of experience as an Executive Assistant, Administrative Coordinator, Office Manager, or similar role
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-moving environment
- High level of discretion and professionalism when handling confidential information
- Comfortable supporting both professional and personal administrative needs for leadership
Ideal Candidate
- Highly organized and detail-oriented
- Proactive problem-solver who takes initiative
- Comfortable working in an entrepreneurial, high-growth environment
- Strong communicator who can keep multiple priorities moving forward
