Payroll Manager
Location: Philadelphia, PA
Department: Finance
Reports To: Chief Financial Officer
Job Type: Full Time
FLSA Status: Exempt
Work Setting: Fully Onsite
Schedule: Day Shift
Compensation: $70,000–$80,000 annually, based on experience
Overview
The Behavioral Wellness Center at Girard is seeking an experienced Payroll Manager to lead and oversee all payroll operations for a multi program behavioral healthcare organization. This role is responsible for ensuring accurate, compliant, and timely payroll processing while serving as the primary system administrator for payroll and timekeeping platforms.
This is a hands-on leadership role that partners closely with Finance, Human Resources, and executive leadership. The Payroll Manager will own payroll operations end to end while also supporting organizational risk management initiatives. This position is fully onsite and requires a strong operational presence.
Responsibilities
• Oversee biweekly and off cycle payroll processing to ensure accuracy, timeliness, and compliance with federal, state, and local payroll regulations
• Serve as System Administrator for payroll, timekeeping, and related systems including configuration, maintenance, and optimization
• Act as the primary liaison with payroll vendors for system related issues, troubleshooting, and resolving escalations
• Review and approve payroll prior to submission, ensuring proper wage calculations, deductions, tax withholdings, and compliance with wage and hour laws
• Collaborate with Human Resources to ensure employee records, tax setup, and time capture align with regulatory and organizational requirements
• Monitor and support payroll tax filings, deposits, and reconciliations in partnership with the CFO
• Prepare and distribute routine payroll reports for leadership and finance review
• Provide training and ongoing support to managers and employees on payroll systems and processes
• Maintain strict confidentiality of employee and payroll information at all times
• Support the Risk Management Program including claims administration, documentation, data reporting, and policy coordination
• Assist with accounts payable related to insurance premiums, legal fees, and risk management expenses
Qualifications
• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred
• Minimum of 5 years of direct payroll administration and payroll processing experience responsible for end-to-end payroll operations
• Experience processing payroll for multi-state or multi-site organizations preferred
• Experience using ADP Workforce Now or a comparable enterprise payroll system strongly preferred
• In depth understanding of payroll tax laws, wage and hour regulations, and payroll compliance requirements
• Advanced proficiency in Microsoft Excel including formulas, pivot tables, and payroll reporting
• Proven ability to manage complex payroll structures and meet strict payroll deadlines
• Strong analytical, problem solving, and decision-making skills
• Ability to handle sensitive payroll and employee information with discretion and professionalism
• Comfortable working independently while collaborating across departments
Employment is contingent upon successful completion of all pre-employment requirements, including a physical examination, background check, and drug screening. The Behavioral Wellness Center at Girard is a Drug Free Workplace.
Work Environment
This role is fully onsite and based in a professional office setting. The position requires extended periods of computer work, attention to detail, and the ability to manage competing priorities under deadlines. Occasional lifting of files or materials up to 10 pounds may be required. Interaction with staff across departments is routine.
Why Join Us
The Behavioral Wellness Center at Girard is committed to providing evidence based behavioral health services in a spiritually and culturally responsive manner. We offer the opportunity to play a critical role in supporting the systems that keep our organization running effectively while contributing to a mission driven healthcare environment.
This role provides direct access to executive leadership, operational ownership, and the ability to make meaningful process improvements in a growing organization.
Equal Opportunity Employer
The Behavioral Wellness Center at Girard is an Equal Opportunity Employer and values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.