Role Description
This is a full-time on-site role based in San Francisco, California. This role offers a unique opportunity to develop foundational legal skills, gain deep insight into case management and administrative processes, and work closely with top-notch litigation attorneys. Akay Law is a San Francisco Bay Area litigation boutique law firm specializing in Real Estate Law, Business Law, Construction Law, Financial Elder Abuse, Attorney Malpractice, and Alternative Dispute Resolution.
Qualifications
• Bachelor's degree required, preferably in a writing-intensive, analytical, or social science field
• Experience in the legal industry, or a related field
• Excellent communication skills, both written and verbal
• Strong problem-solving and analytical skills
• Ability to work independently and manage multiple tasks and priorities
• Strong attention to detail and organizational skills
• Ability to learn quickly and adapt to new information, systems, and workflows
• Strong writing, editing, and reading comprehension skills
• Exceptional organizational skills and the ability to manage multiple deadlines, tasks, and priorities simultaneously
• Proficiency in Microsoft Office Suite and other relevant software
Essential Responsibilities and Duties
• Administrative & Calendar Support
o Coordinate and schedule meetings, hearings, and appointments
o Manage attorney calendars, deadlines, and reminders
o Prepare meeting agendas and take clear, actionable notes
• Document Preparation & Legal Support
o Draft engagement agreements, letters, correspondence, pleadings, notices, and other documents for attorneys and clients
o Proofread and finalize documents, ensuring accuracy in formatting, grammar, dates, and authorship
o Obtain signatures, convert documents to PDF, and prepare final versions for distribution
o Print materials, assemble binders, and prepare document sets for hearings or meetings
• File Management
o Organize and maintain electronic and physical files
o Create chronologies, indexes, and structured file systems
o Save, locate, and update documents in accordance with firm protocols
• Case Administration and Coordination
o File pleadings electronically
o Send documents to clients, opposing counsel, and third parties via email or secure platforms
o Coordinate with vendors, retained experts, and service providers
o Communicate with the court regarding filings, hearings, and local procedure and rules
• Billing and Financial Support
o Review and maintain organization of firm trust accounting
o Review and approve vendors’ invoices