6-12 Month Contract to Hire
Rate Estimate: $32.17-$35.66 on contract - Converting Salary $70-100K Base
5 Days onsite in Jersey City
Overview
Insight Global is seeking a high‑caliber Executive Assistant to provide dedicated, full‑time support to the Managing Director of the Enterprise Technology Operations group at one of the largest financial institutions. This role requires exceptional accountability, attention to detail, executive presence, and the ability to operate with urgency and professionalism in a fast‑paced, onsite environment. The ideal candidate is personable, proactive, and humanistic. This individual takes radical ownership of their work, learns quickly from feedback, and does not repeat mistakes. They are trusted, responsive, and comfortable acting as an extension of the executive they support. This is a highly visible and trusted position supporting senior leadership. The right candidate will be empowered to take ownership, build long‑term trust, and play a critical role in the day‑to‑day success of the executive team.
Key Responsibilities
- Executive Support
- Provide full‑time, high‑touch support to the MD, acting as their primary point of contact and trusted administrative partner
- Maintain immediate responsiveness to the MD during business hours, managing priorities with sound judgment and discretion
- Answer and manage their phone, handling communications professionally and efficiently
- Calendar & Travel Management
- Own complex calendar management, including scheduling, rescheduling, and prioritizing meetings
- Coordinate domestic and international travel for the MD and the broader team, ensuring seamless logistics
- Anticipate conflicts and proactively resolve scheduling issues before they arise
- Expense & Approval Management
- Manage end‑to‑end expense processes, including booking‑related expenses and approvals
- Oversee approval workflows for expense management with accuracy and timeliness
- Office & Team Operations
- Manage office seating and space allocation, ensuring teams are appropriately placed
- Oversee the team vacation tracker and ensure proper coverage during absences
- Support overall office organization and operational efficiency
- Provide peripheral support to other Managing Directors as needed
Required Attributes & Qualifications
- Personal & Professional Traits
- Highly personable with strong emotional intelligence and executive presence
- Demonstrates radical responsibility: owns mistakes, learns from feedback, and does not repeat errors
- Deep sense of accountability—follows through without reminders
- Exceptionally detail‑oriented with a strong ability to multitask
- Calm, professional, and polished in high‑pressure situations
- Skills & Experience
- Proven experience supporting senior‑level executives
- Strong calendar, travel, and expense management skills
- Excellent written and verbal communication abilities
- Comfortable operating onsite in a professional office environment
