Our client, a well-established and highly respected specialty contractor in the Bay Area, is seeking an experienced Office Manager to oversee and lead their administrative team. This role will be responsible for managing day-to-day office operations, supporting leadership, and ensuring smooth coordination between office staff, field teams, and management.
The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment while providing leadership and structure to office operations.
**Please note this is a onsite, temp-to-perm role based in San Jose, CA. Pay will be $85k – $120k/yr.**
Key Responsibilities:
- Oversee the daily operations and workflow of office and administrative staff.
- Assign tasks, manage workloads, and ensure office functions are completed efficiently and on time.
- Develop and maintain organized office procedures and administrative systems.
- Serve as the primary liaison between office staff, field teams, and company leadership.
- Support scheduling, document management, and overall administrative operations.
- Maintain accurate company records, project documentation, and office files.
- Monitor office productivity and recommend improvements to increase efficiency and workflow.
- Provide administrative support to executive leadership, including scheduling and correspondence.
- Assist with special projects and provide backup support where needed.
Qualifications:
- Bachelor’s degree in Business, Construction Management, Finance, Accounting, or a related field preferred.
- 3–5+ years of experience in construction or a related industry, preferably in an administrative or office management capacity.
- Proficiency in Microsoft Office (Word, Excel) and familiarity with systems such as Sage or similar accounting/project management software.
- Strong ability to multitask and work independently with minimal supervision.
- Excellent written and verbal communication skills.
- Exceptional organizational skills with strong attention to detail.
- Proactive problem-solving mindset and ability to adapt in a fast-paced environment.
- Ability to collaborate effectively in a team-oriented setting.
Please submit your resume for consideration!
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