Role Overview
Fashion brand SELKIE is seeking an Office Manager & Executive Support role is a highly trusted, detail-driven position responsible for ensuring seamless daily office operations while providing dedicated executive support to the Creative Director. This role acts as a central connective force across teams, vendors, and leadership—balancing operational rigor with discretion, adaptability, and proactive problem-solving.
Office Operations & Compliance
- Open and close the office daily; manage access, security, and general readiness
- Oversee janitorial services, cyc wall maintenance, water service, and office vendors
- Maintain compliance with fire, health, and safety regulations
- Organize and maintain compliance documentation for inspections and audits
- Ensure the office environment is clean, organized, stocked, and operational at all times
Event & Meeting Coordination
- Support fittings, merchandising meetings, and photoshoots with catering and logistics
- Manage setup and breakdown for meetings, internal events, and special activations
- Coordinate VIP courier services and time-sensitive deliveries
- Support sample sales and event-day execution logistics
Executive & Personal Support (Creative Director)
- Serve as day-to-day executive assistant to the Creative Director
- Manage complex calendars, scheduling, and shifting priorities
- Coordinate errands, deliveries, and special orders
- Draft, proof, and organize communications, agendas, notes, and recaps
- Arrange travel and manage changes in real time
- Track gifts, thank-yous, and VIP RSVPs
- Manage reimbursements and ensure accurate expense coding
- Build micro-timelines and coordinate vendors for projects, shoots, and shows
Finance & Administration
- Track office budgets and expenses
- Submit expense reports and process vendor invoices
- Ensure financial documentation is accurate and submitted on time
Cross-Departmental Liaison
- Act as a bridge between Design, Production, E-Commerce, and Office Operations
- Proactively anticipate needs and remove blockers for the Creative Director
- Maintain a running list of open action items and ensure follow-through to completion
Key Skills & Attributes
- Exceptionally organized and detail-oriented
- Strong written and verbal communication skills
- Professional, polished, and discreet
- Able to multitask effectively in a fast-paced environment
- Maintains confidentiality and executive poise
- Strong problem-solving skills with consistent follow-through
Pay - this role is $24/hr, full-time
