Office Manager

About FCFI

The Fellowship of Christian Farmers International is a nonprofit organization dedicated to equipping others to share hope and encouragement through practical ministry. FCFI supports rural communities across the U.S. and abroad through evangelistic outreach events, discipleship, mission projects, and fosters faith-based partnerships.

Position Summary

The Ministry Office Manager is a key team member responsible for ensuring smooth day-to-day operations, managing donor records, coordinating programs and special projects, and proactively supporting leadership. This full-time hybrid role is ideal for a mission-minded individual with a deep commitment to Christian values and the ministry goals of FCFI.

This is a hybrid position based in Kalamazoo, MI, with 2-3 days in the office and up to 1 day remote each week.

Key Responsibilities

Administrative & Office Support

• Oversee daily office functions including mail processing, supplies, scheduling, and calendar management.
• Serve as a primary point of contact for ministry inquiries, internal communications, and external partners.
• Maintain organized digital and physical filing systems, ministry records, mailing lists, and resource inventories.
• Provide broad administrative support to the Executive Director and ministry staff, including preparation of reports, presentations, and board materials.
• Sign up for events, recruit and coordinate volunteers, and manage event supply logistics.
• Assist with communication and coordination with donors, volunteers, board members, ministry partners, and church contacts.
• Recruit and manage office volunteers to assist with routine office functions and projects.
• Assist with grant writing, grant management, and reporting requirements.

Donor and Data Management

• Maintain accurate donor records using donor management software, ensuring timely data entry and updates.
• Prepare giving statements, personalized acknowledgment letters, and receipts for donor contributions.
• Manage donor-related mailings, resource distributions, and periodic fundraising communications.
• Monitor recurring donor commitments, send reminders, and coordinate donor renewal prompts.

Program and Project Coordination

• Support logistics for outreach events, disaster relief deployments, mission projects, farm shows, and conferences.
• Serve as a liaison with volunteers, partners, vendors, and host organizations to ensure smooth event execution.
• Track participation data, gather feedback from events, and contribute to post-event analysis and reporting.
• Maintain inventory systems for walking sticks, literature, tents, displays, promotional items, tools, and equipment used in ministry events.
• Oversee production, assembly, and shipment of outreach materials and ministry kits.
• Coordinate post-event follow-up communications with participants, partners, and volunteers.
• Serve as a backup point of contact for disaster response logistics, including lodging, transportation, and equipment coordination.
• Manage and grow online discipleship follow-up systems, including data management, volunteer recruitment, church partnerships, and technical support for digital platforms.

Qualifications

• Strong organizational, problem-solving, and time-management skills.
• Ability to work independently, identify operational gaps, and implement solutions with limited supervision.
• Proficiency with Microsoft Office Suite, Google Drive, Dropbox, and other cloud-based tools.
• Experience with donor management or CRM software (preferred but not required).
• Clear, professional written and verbal communication skills.
• Familiarity with QuickBooks or bookkeeping systems is a plus.
• Experience with social media management tools, email marketing platforms (e.g., MailChimp), and ministry communications is a plus.
• Ability to coordinate multiple projects and priorities simultaneously.
• Alignment with the mission, values, and faith-based approach of FCFI.
• Willingness to work on-site in Kalamazoo 3–4 days per week, with occasional travel for ministry events, farm shows, or disaster response deployments.

Faith Alignment Requirement:

The Fellowship of Christian Farmers International (FCFI) is a Christian ministry. As such, and in accordance with Title VII of the Civil Rights Act of 1964 as a Christian ministry, FCFI hires individuals who align with and affirm its Christian mission and Statement of Faith. This position involves representing FCFI’s religious values and participating in faith-based activities, including prayer, discipleship initiatives, and evangelism support.

Preferred Experience

• Nonprofit or ministry administration experience.
• Volunteer recruitment, training, and coordination experience.
• Event planning, conference coordination, or outreach logistics experience.
• Database management, spreadsheet proficiency, and ministry resource coordination.
• Grant writing, proposal development, and grant administration experience.
• Experience in online discipleship, missions mobilization, or digital ministry platforms.

Compensation and Benefits

• Competitive salary based on experience.
• Flexible hybrid work schedule (2-3 days/week in office, up to 1 day remote).
• Opportunity to serve in a Christ-centered ministry with worldwide impact.
• Strategic engagement in evangelism, discipleship, missions, and disaster response can help achieve the goals of personal ministry growth.

How to Apply

Please send your resume and a brief cover letter outlining your interest in this role to: dan@fcfi.org

Subject line: Office Manager – Dan Janzen

Applications will be reviewed as they are received.