Office & Facilities Coordinator

A fast-paced and highly collaborative financial services firm in downtown Chicago is seeking a Contract Office & Facilities Operations Coordinator to support their Office Operations team. This role is ideal for someone who enjoys working in a dynamic corporate environment, thrives on staying organized, and takes pride in helping an office run smoothly day-to-day.

This position will support a large, high-performing office and work closely with a small operations team responsible for facilities coordination, employee experience, and internal office events.

Schedule

Monday–Friday | 8:00 AM – 5:00 PM | Fully onsite

Key Responsibilities

• Conduct daily office walkthroughs to ensure the workspace is clean, organized, and functioning properly
• Coordinate with vendors including janitorial, maintenance, and other building service providers
• Respond to employee requests related to office space, supplies, and workplace amenities
• Assist with meeting room setups, conference room readiness, and internal office events
• Support desk setups for new hires and visitors
• Provide occasional reception/front desk coverage as needed
• Assist the Office Operations team with general administrative and operational support
• Help maintain a polished, professional, and welcoming office environment

Qualifications

• 1+ years of experience in office operations, facilities, administrative support, hospitality, or workplace experience preferred
• Strong customer service and communication skills
• Comfortable interacting with employees across all levels of an organization
• Highly organized with strong attention to detail
• Proficiency with Microsoft Outlook and general office tools
• Ability to assist with light physical tasks including office setups and moving supplies

What They’re Looking For

This team is looking for someone who is reliable, proactive, polished, and personable—someone who enjoys helping others and takes initiative to keep the office running smoothly.

This is a great opportunity to gain experience supporting a large corporate office environment while working with a collaborative and energetic team.

Contract Length: Approx. 6 months

Compensation: $26–$28/hour