Position Title: Manager of Lease Administration & Analytics
Reports to: Director of Real Estate
Work Location: Palm Beach Gardens, FL (On-Site)
Position Summary
The Manager of Lease Administration & Analytics is a highly visible role responsible for the accurate, compliant, and efficient oversight of Midas’ U.S. and Canadian real estate portfolio. This position ensures precise lease abstraction, adherence to contractual obligations, and strong financial integrity while serving as a dependable partner who delivers excellent customer service to internal teams and franchise partners. The role also provides data‑driven insights that enhance portfolio value and support long‑term operational and strategic decision‑making.
The position manages the full lease lifecycle, including abstracting, critical date tracking, compliance oversight, rent and CAM reconciliation review, and coordination with Legal, Finance, and Operations to resolve lease‑related issues. It applies analytical rigor to evaluate portfolio performance, identify cost‑saving opportunities, and support real estate planning for both corporate and franchised locations.
The ideal candidate is proactive, detail‑oriented, and solutions‑driven, with strong communication skills and the ability to collaborate effectively across teams. They excel at interpreting complex lease information and translating it into clear, actionable recommendations that support operational and strategic goals.
Primary Duties and Responsibilities
Lease Administration and Portfolio Compliance
- Manage all aspects of lease administration for approximately 1,200 Midas locations across the United States and Canada.
- Maintain accurate lease abstracts and documentation within the Tango Analytics platform, ensuring all key terms, financial obligations, and critical dates are captured.
- Monitor lease compliance across the portfolio, including rent obligations, operating covenants, notice requirements, landlord obligations, and tenant rights.
- Track and manage critical lease dates such as renewals, expirations, termination rights, purchase options, and rights of first refusal.
- Maintain organized records of executed leases, amendments, assignments, subleases, and related documentation.
- Coordinate with Real Estate and Legal teams on amendments, assignments, relocations, and other changes to existing agreements.
- Address landlord inquiries, notices, disputes, and other compliance matters, escalating issues when necessary.
- Manage tenant insurance requirements and compliance tracking.
Lease Financial Oversight and Analytics
- Track all lease‑related financial obligations, including base rent, percentage rent, CAM charges, tax reimbursements, insurance, and other landlord billings.
- Review landlord invoices and CAM reconciliations to confirm accuracy and escalate discrepancies as needed.
- Maintain accurate tracking of rent escalations and other financial provisions.
- Partner with Finance and Accounting to ensure lease data supports budgeting, forecasting, and internal reporting.
- Prepare financial summaries and analysis related to renewals, restructures, and portfolio optimization initiatives.
Lease Data Management and Systems Administration
- Serve as the primary internal resource for Tango Analytics, ensuring data accuracy and system integrity.
- Record and maintain lease abstracts, amendments, and financial terms within the platform.
- Develop and maintain reporting tools and dashboards using Tango Analytics and internal reporting systems.
- Support system updates, reporting enhancements, and process improvements related to lease administration.
- Establish consistent procedures for lease abstraction, documentation, and data management.
Portfolio Reporting and Business Intelligence
- Prepare regular reporting for Real Estate leadership, including lease expiration schedules, rent obligation summaries, and portfolio analytics.
- Maintain reporting that provides visibility into upcoming lease events, portfolio risk exposure, and financial commitments.
- Monitor portfolio metrics such as lease term exposure, landlord concentration, property control opportunities, and renewal timelines.
- Provide data and insights that support portfolio planning and strategic decision‑making.
Cross-Functional Coordination and Support
- Collaborate with Real Estate, Finance, Legal, Franchise Development, and Operations teams on lease‑related matters.
- Provide lease summaries, documentation, and supporting information for renewals, amendments, relocations, and other real estate transactions.
- Support negotiations by supplying accurate lease data and historical information.
- Coordinate with landlords, brokers, attorneys, and other external partners regarding lease documentation and administration.
Strategic Portfolio Support
- Collaborate with Real Estate, Finance, Legal, Franchise Development, and Operations teams on lease related matters.
- Provide lease summaries, documentation, and supporting information for renewals, amendments, relocations, and other real estate transactions.
- Support negotiations by supplying accurate lease data and historical information.
- Coordinate with landlords, brokers, attorneys, and other external partners regarding lease documentation and administration.
Qualifications
- Bachelor’s degree in Real Estate, Business, Finance, or related field.
- 5+ years of experience in commercial lease administration, preferably within a multi‑unit retail or franchise environment.
- Proficiency with Microsoft Office, Tango Analytics, Smartsheet, and familiarity with lease management software (e.g., MRI, Yardi, Visual Lease, CoStar).
- Strong attention to detail, analytical capability, and presentation skills.
- Understanding of lease accounting standards and financial principles.
- Exposure to legal lease negotiations or real estate law.
- Ability to travel to select markets, conferences, and events as needed.
Why Join Midas?
At Midas, we’re more than just a car care brand, we’re a community of entrepreneurs, innovators, and customer champions. Join us in shaping the future of automotive service through smart growth and strategic real estate leadership.
