Role: Senior Contract Manager
Department: Customer Service
Industry: Modular Construction
Reporting Location: White Marsh, MD
Job Summary
The Senior Contract Administrator is responsible for overseeing, reviewing, and managing contractual documentation for commercial construction and modular building projects. This role prepares, reviews, negotiates, and finalizes sales, purchase, leasing, and government contracts in support of business objectives. The Senior Contract Administrator ensures compliance with legal and corporate standards, collaborates with internal teams and external clients, and maintains organized, accessible contract records. The ideal candidate brings strong experience in contract administration within construction or leasing environments, exceptional attention to detail, and a high level of professionalism and customer service.
Key Responsibilities
Contract Preparation and Processing
- Prepare and finalize sales, purchase, construction, and leasing agreements for commercial construction projects
- Ensure contracts comply with applicable legal requirements, regulatory standards, and internal policies
- Review contract terms and conditions, identify discrepancies, and resolve issues prior to execution
Contract Negotiation and Resolution
- Negotiate contract terms with clients, subcontractors, and vendors to achieve mutually beneficial outcomes
- Communicate clearly with internal and external stakeholders to resolve questions, conflicts, or contract-related issues
- Collaborate with senior leadership to align contract terms, schedules of values, and financial structures with business objectives
Compliance and Documentation Management
- Maintain an organized and compliant contract filing system in accordance with federal, state, and internal requirements
- Track contract milestones, deadlines, amendments, and renewals to ensure timely action and compliance
Legal Review and Editing
- Review contracts for accuracy, completeness, and compliance with legal standards and client requirements
- Utilize approved legal technology or AI tools to support contract analysis, streamline workflows, and improve efficiency
- Edit and prepare contracts for client review using clear, accurate legal terminology
Collaboration and Customer Service
- Partner closely with sales, project management, and operations teams to ensure contract requirements are clearly understood and executed
- Provide responsive, high-quality service to clients and internal stakeholders throughout the contract lifecycle
Reporting and Process Improvement
- Compile and analyze data related to contract status and departmental performance
- Identify opportunities to improve contract processes, compliance, efficiency, and overall client satisfaction
Qualifications
- 2–4+ years of experience in contract administration or paralegal support within commercial construction or related industries
- Experience negotiating and managing government and commercial contracts, preferably within construction or modular environments
- Proficiency in Microsoft Word, data entry systems, and document management platforms
- Strong editing, analytical, and document comparison skills
- Excellent organizational abilities with the capacity to manage multiple contracts in a fast-paced environment
- Outstanding verbal and written communication skills
- Familiarity with construction-related legal terminology and contract structures
- Demonstrated integrity, reliability, and a strong work ethic
