Role Description
AMHIS is seeking a highly organized and adaptable Executive Personal Assistant to support senior leadership in managing daily operations, communications, and administrative responsibilities. This role combines traditional executive administrative support with hands-on assistance that helps leadership operate efficiently across multiple initiatives.
The position may involve a combination of remote administrative work and occasional in-person support for meetings, events, or operational needs. Responsibilities include managing calendars, coordinating meetings, organizing travel logistics, preparing documents, and assisting with communication and project coordination.
Because the organization operates across advocacy, programming, and cultural initiatives, the role may also involve occasional evening or weekend availability, assistance with events or community programs, and practical support tasks such as coordinating logistics, running time-sensitive errands, or assisting with transportation to meetings when necessary.
The ideal candidate is dependable, proactive, and comfortable working in a fast-paced, mission-driven environment where priorities may shift and flexibility is important.
Key Responsibilities
- Manage executive calendars, schedule meetings, and coordinate appointments
- Organize travel arrangements including transportation, lodging, and itineraries
- Assist with correspondence, email management, and professional communications
- Prepare reports, briefing documents, and meeting materials
- Provide logistical support for events, public programs, and organizational initiatives
- Assist with research, project tracking, and follow-up tasks for leadership initiatives
- Handle confidential information with discretion and professionalism
- Coordinate administrative and operational tasks that help leadership stay organized
- Assist with occasional errands, document delivery, or time-sensitive tasks
- Provide logistical support for meetings or events that may occur outside standard business hours
- Support transportation or driving needs related to organizational activities when required
Qualifications
- Experience in Executive Assistance, Personal Assistance, or Administrative Support
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Ability to handle confidential information with professionalism and discretion
- Comfortable working independently and anticipating needs before they arise
- Ability to manage multiple tasks and shifting priorities effectively
- Familiarity with productivity tools, scheduling platforms, and office software
- Valid driver’s license and reliable transportation may be beneficial for occasional in-person responsibilities
- Experience supporting senior leadership or founders preferred
- Bachelor’s degree in Business Administration, Communications, or related field preferred (or equivalent experience)
Ideal Candidate
Successful candidates will typically demonstrate:
- Strong attention to detail
- High reliability and professionalism
- Comfort working in a dynamic, mission-driven organization
- Flexibility to assist with both administrative and logistical needs
- A proactive mindset and willingness to take initiative
- This position is well suited for individuals who enjoy supporting leadership, working behind the scenes to keep complex projects moving forward, and contributing to an organization focused on cultural preservation and community impact.
