Executive/Personal Assistant
📍 Dallas, TX (On-site - Preston Hollow)
🕒 Full-Time
About the Role:
We’re looking for a highly proactive and detail-oriented professional to join our client’s family office as an Executive/Personal Assistant & Property Operations Coordinator. This position supports the primary stakeholders in a family office that owns and manages entities across a broad range of industries, including restaurants, commercial & rental properties, hotels and investments.
This unique role combines high-level executive support with hands-on oversight of real estate investment operations, vendors, and projects across multiple locations.
If you thrive in a fast-paced environment, enjoy wearing multiple hats, and take pride in bringing structure and efficiency to complex operations, this role is for you.
What You’ll Do:
Executive Support
- Manage complex calendars, meetings, and scheduling for senior leadership
- Handle confidential communications and correspondence with professionalism
- Prepare expense reports and maintain organized administrative systems
- Anticipate needs and proactively support day-to-day executive priorities
Operations & Household Management
- Oversee supply ordering and inventory management
- Coordinate maintenance for a large vehicle fleet
- Support general operational organization and process improvement
Property Management & Tenant Relations
- Oversee operations for multiple properties and tenants
- Manage tenant communication, rent collection, and lease renewals
- Coordinate vendors across HVAC, groundskeeping, janitorial, security, and repairs
- Source and manage vendor relationships to ensure high-quality service
- Ensure facilities are well-maintained and issues are resolved quickly
Project & Construction Coordination
- Assist with renovation and construction projects, including planning and execution
- Coordinate with architects, contractors, and service providers
- Support timelines, logistics, and communication for key projects
What You Bring:
- 7-10 years of experience in executive support in an entrepreneurial or startup environment
- Exceptional organizational and multitasking skills
- Strong written and verbal communication abilities
- High level of discretion and professionalism with confidential information
- Experience with vendor coordination, property management, or facilities is a strong plus
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Self-starter mindset with a proactive, problem-solving approach
Why This Role:
- High-impact, visible role working closely with leadership
- Diverse responsibilities across executive support, operations, and property management
- Opportunity to build and improve systems across multiple business areas