Executive Assistant

Our client, a prominent venture capital firm in the Bay Area, is seeking a highly organized and proactive Junior Executive Assistant to support a fast-paced AI Deal Team. This is a great opportunity for someone with 2–4 years of experience who thrives in dynamic environments and is eager to gain exposure to cutting-edge work within the AI space. This role requires exceptional attention to detail, strong communication skills, and the ability to handle confidential information with discretion. The ideal candidate will be a problem-solver who thrives in a fast-paced environment and can anticipate the needs of executives to ensure seamless day-to-day operations.

**Please note this is hybrid, 2-month contract role based in San Francisco, CA. Pay will be $50-$55/hr.**

Key Responsibilities:

• Provide day-to-day administrative support to the AI Deal Team
• Manage complex calendars, scheduling meetings across multiple time zones
• Coordinate internal and external meetings, including logistics and materials preparation
• Assist with travel arrangements, expense reporting, and invoice processing
• Support deal flow processes, including document organization and tracking
• Prepare presentations, reports, and meeting notes as needed
• Act as a point of contact for internal stakeholders and external partners
• Handle ad hoc administrative projects with a high level of professionalism and discretion

Qualifications:

• 2–4 years of experience in an administrative or Executive Assistant role
• Strong organizational skills with excellent attention to detail
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• High level of professionalism and strong communication skills
• Proficiency in Microsoft Office and/or Google Workspace
• Experience supporting finance, investment, or deal teams is a plus
• Ability to maintain confidentiality and exercise sound judgment

Please submit your resume for consideration!

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