Executive Assistant

Addison Group

Des Plaines, IL

Job Title: Executive Assistant

Location: Des Plaines, IL

Industry: Nonprofit

Pay: $70,000 – $80,000 annually (based on experience)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Job Description:

We are looking for a Executive Assistant to provide high-level support to the CEO and executives to help manage board-related operations. This role is ideal for someone who excels in a dynamic, fast-paced environment and is comfortable taking initiative while managing a wide range of responsibilities independently.

Key Responsibilities:

Provide comprehensive administrative support to the CEO, including managing daily schedules and communications.
Organize and coordinate board meetings, including travel logistics, accommodations, agenda development, and on-site support.
Oversee expense reporting and invoicing, including data entry in Bill.com and tracking in Excel.
Prepare, compile, and distribute meeting materials; maintain accurate records within board management systems.
Assist with annual member registration processes and ensure all deadlines and compliance requirements are met.
Support the CEO on special projects and key organizational initiatives.

Qualifications:

3+ years of experience in an Executive Assistant or senior administrative support role.
Proficiency in Microsoft Office Suite; familiarity with Concur is a plus.
Exceptional organizational skills with strong attention to detail.
Ability to manage competing priorities with discretion and professionalism.
Strong written and verbal communication skills, with a service-oriented approach.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.