Executive Administrative Assistant
Location: Puget Sound, WA – onsite 3 days / week required
Compensation: $35-45/hr + OT Eligible, Benefits starting day 1
Required Experience
- 7–10+ years as an Executive Administrative Assistant
- 2+ years supporting GM‑level or senior executives
- 3+ years managing complex calendars for multiple executives
- 3+ years coordinating travel and expense management
Strong Plus
- Prior experience supporting leaders (highly preferred)
Role Overview
This role provides direct administrative and operational support to two General Managers within a fully remote, West Coast–leaning team. The Executive Administrative Assistant will manage complex scheduling across time zones, coordinate travel and expenses, and support team operations and ad hoc projects in a fast‑paced, matrixed environment.
Core Responsibilities
- Manage high‑volume, complex calendaring for two GMs across PST, MST, and CST time zones
- Coordinate domestic travel and expenses, with limited international travel (up to one trip per quarter)
- Track expenses, purchase orders, and administrative workflows
- Support ad hoc team and operational projects, including meeting and project tracking
- Create and maintain Excel‑based tracking tools for meetings, initiatives, and deliverables
- Document meetings and distribute notes and action items as needed
- Support team operations, including equipment ordering for new hires
- Assist with planning occasional remote or onsite team events
Time Breakdown
- 40% calendaring
- 20% travel and expense management
- 40% team operations and ad hoc project support
Ideal Candidate Profile
- Proven experience supporting senior‑level executives in enterprise environments
- Extremely detail‑oriented with strong organizational and prioritization skills
- Comfortable working independently in a remote setting
- Experience managing confidential information with discretion
- Strong written and verbal communication skills
- Experience with large, matrixed organizations is a strong plus
Required Skills
- Executive‑level calendaring and coordination
- Travel booking and expense processing
- Basic to intermediate Excel (tracking and reporting)
- Purchase order and operational tracking experience
- Proficiency with Microsoft tools (Outlook, Excel, PowerPoint, Word)
