Job Title: Executive Administrative Assistant
Location: Starke, Florida
Employment Type: Full-Time
About the Opportunity:
We are partnered with a leading heavy civil contractor known for delivering high-quality infrastructure projects. This organization has built a strong reputation for safety, innovation, and operational excellence across its projects.
Position Overview:
We are seeking a highly organized and proactive Executive Administrative Assistant to support the Project Management team and help drive day-to-day efficiency. This individual will play a key role in managing administrative functions in a fast-paced environment.
Key Responsibilities:
- Provide high-level administrative support to Project Management, including calendar management and meeting coordination
- Prepare and edit correspondence, reports, and presentations with accuracy and professionalism
- Manage and prioritize incoming communications, ensuring timely follow-ups
- Maintain organized filing systems and ensure documentation is easily accessible
- Assist with project tracking, timelines, and administrative coordination
- Coordinate meetings, including preparing agendas and taking minutes
- Handle confidential information with discretion
- Collaborate with internal teams to support communication and workflow
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role (construction or civil industry preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools
- Strong written and verbal communication skills
- Excellent organizational and time-management abilities with attention to detail
- Ability to manage multiple priorities independently and within a team environment
- Familiarity with construction terminology/processes is a plus
- Degree in Business Administration or related field preferred
Why Consider This Opportunity:
- Competitive salary and full benefits package
- Opportunities for professional growth and development
- Collaborative and fast-paced work environment
- Opportunity to support impactful infrastructure projects
