Title: Executive Administrative Assistant
Compensation: $100,000-$115,000 depending on experience
Location: Chanhassen, MN (Onsite)
About the Job:
Lakeside HR Group has been engaged by our client to recruit for an Executive Administrative Assistant to support the CEO and leadership team of a growing, fast-paced organization. This is a highly visible role ideal for someone who thrives in a dynamic environment, enjoys creating structure, and takes pride in helping executives operate at their highest level.
This position goes far beyond traditional administrative support. You will serve as a trusted partner to executive leadership — helping drive organizational effectiveness, managing priorities, coordinating critical initiatives, and ensuring day-to-day operations continue moving forward seamlessly.
The ideal candidate is proactive, highly organized, polished, and able to anticipate needs before they arise. If you enjoy problem-solving, building processes, and being the person who keeps everything moving behind the scenes, this could be an incredible opportunity for you.
Key Responsibilities:
Executive Calendar & Priority Management
- Manage a complex executive calendar with shifting priorities and competing demands
- Ensure executive time is aligned with the highest-value business initiatives
- Coordinate meetings, schedules, travel, and commitments while proactively identifying conflicts and solutions
- Build daily and weekly priority plans to maximize effectiveness and productivity
Leadership & Meeting Coordination
- Coordinate leadership meetings, one-on-ones, and company-wide meetings
- Prepare agendas, materials, and supporting documentation in advance
- Capture meeting notes, action items, and accountability measures
- Track deliverables and follow through to ensure initiatives continue progressing
Vendor & Operational Support
- Serve as a key point of contact for executive-level vendors and service providers
- Manage contracts, renewals, and administrative agreements
- Maintain organized business documentation and monitor vendor performance
Financial & Project Coordination
- Reconcile executive expenses and corporate credit card activity
- Assist with reporting, data gathering, and operational tracking to support leadership decisions
- Support high-priority strategic initiatives and help improve organizational processes and efficiency
- Identify operational gaps and recommend thoughtful, proactive solutions
Executive Support & Confidentiality
- Coordinate domestic and international travel, logistics, and event attendance
- Handle highly confidential business matters with professionalism and discretion
- Provide trusted executive-level support while maintaining strong judgment and confidentiality
Required Qualifications:
- 5+ years of executive-level administrative support experience, preferably supporting C-suite leadership
- Strong business acumen with the ability to operate effectively in executive environments
- Experience managing vendors, contracts, and external partnerships
- Exceptional written and verbal communication skills
- Strong organizational, prioritization, and multitasking abilities
- Advanced proficiency in Microsoft Office and Google Workspace
- High emotional intelligence, professionalism, and discretion
- Proven ability to anticipate needs, problem-solve, and work independently in a fast-paced environment
Preferred Qualifications:
- Experience supporting CEOs or senior executive leadership teams
- Background in fast-paced, growth-oriented organizations
- Strong project coordination or operational support experience
- Demonstrated ability to improve systems, processes, and organizational efficiency
Benefits:
- Competitive compensation package
- Comprehensive medical, dental, and vision coverage
- 401(k) with company match
- Paid time off and company holidays
- Professional development opportunities and increased responsibility over time
- The opportunity to work closely with executive leadership and make a meaningful impact on the business
About Lakeside HR Group:
At Lakeside HR Group, we understand that finding the right position is essential for your career success. We are a boutique-style human resources consulting and recruiting firm dedicated to providing personalized, tailored solutions. When you partner with us, you are not just getting a recruiter; you are getting the entire Lakeside team working together to support your career goals.
Partner with us at Lakeside HR Group, where we are more than just a recruiting firm; we are your partners in achieving your career aspirations.