Administrative Assistant

Administrative Assistant- Private Equity Team

Chicago, IL (Hybrid)

$70,000 – $95,000 Base + Bonus

A leading investment management firm is seeking a polished and proactive Executive Assistant to support senior leaders within a fast-paced private equity team. This is an excellent opportunity for an experienced administrative professional who thrives in high-touch environments and enjoys serving as a trusted business partner to executive leadership.

Responsibilities

• Manage complex calendars and scheduling for senior executives
• Coordinate domestic and international travel arrangements, including detailed itineraries, transportation, and logistics
• Organize internal and external meetings with clients, investors, and business partners
• Prepare expense reports and assist with administrative reporting
• Support meeting preparation, materials, and follow-up actions
• Coordinate special events, dinners, and executive hospitality arrangements
• Serve as a key point of contact across internal teams and external stakeholders
• Anticipate executive needs and proactively resolve scheduling and logistical challenges

Qualifications

• 3+ years of Executive Assistant, Administrative Assistant, or comparable support experience
• Experience supporting senior executives in a fast-paced corporate environment
• Strong calendar management, travel coordination, and organizational skills
• Excellent written and verbal communication skills
• Ability to manage confidential information with discretion and professionalism
• Highly proactive, detail-oriented, and able to prioritize competing demands
• Bachelor's degree preferred
• Financial services, private equity, investment banking, consulting, legal, or other professional services experience strongly preferred

Why This Opportunity?

• Competitive base salary plus discretionary bonus
• Stable and highly regarded financial services organization
• Collaborative, team-oriented culture
• Exposure to senior leadership and business operations
• Hybrid work environment (3 days onsite)