Event Coordinator

Job Title: Events Coordinator (Contract)

Location: Chicago, IL

Industry: Financial Services

Compensation: $23.00–$25.00 per hour

Work Schedule: Monday–Friday, 8:30 AM–5:00 PM

Hybrid schedule: 3 days onsite, 2 days remote

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a well-established organization in the financial services industry seeking an Events Coordinator to support its Brand and Communications team. As the organization continues to expand its client engagement initiatives, the team is looking for additional administrative and event coordination support.

This is a long-term contract opportunity expected to run for approximately one year and offers the chance to work in a collaborative corporate environment supporting high-profile events and internal initiatives.

Job Description:

The Events Coordinator will provide administrative and logistical support to the events and communications team. This role requires a highly organized professional who can manage multiple priorities, coordinate schedules, and support event planning activities in a fast-paced environment. The ideal candidate is detail-oriented, proactive, and comfortable working with internal stakeholders and external partners.

Key Responsibilities:

• Assist with planning and coordinating internal and client-facing events
• Manage calendars, schedule meetings, and coordinate conference calls and travel logistics
• Track and communicate schedule updates or last-minute changes as needed
• Prepare and submit expense reports in a timely manner
• Support the events and communications team with recurring projects and event-related tasks
• Maintain organization of schedules, communications, and event documentation
• Provide professional customer service when interacting with internal teams, external partners, and event guests
• Handle confidential or sensitive information with discretion
• Utilize Microsoft Office tools to track planning details, communications, and project updates

Qualifications:

• Bachelor’s degree required
• Previous administrative or event coordination experience in a professional office environment
• Strong customer service and communication skills
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Excellent organizational and time management skills
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Professional demeanor and ability to maintain confidentiality

Additional Details:

• Long-term contract opportunity (approximately one year)
• Hybrid schedule with three in-office days per week
• Business casual work environment
• Equipment provided
• Interview process includes two virtual interviews with HR and the events leadership team

Perks:

• Hybrid schedule with remote flexibility
• Opportunity to support large-scale events and client engagement initiatives
• Collaborative corporate team environment
• Exposure to brand, communications, and event strategy functions
• Long-term contract opportunity with a well-established organization

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.