Document Controller

We are seeking a detail-oriented Records Coordinator to support the organization and management of critical engineering documents and records. This role is essential in maintaining data accuracy, improving document processes, and ensuring records are properly stored, tracked, and accessible across the organization.

Key Responsibilities

• Maintain and organize physical and electronic engineering records
• Upload, track, and manage documents within systems such as SharePoint and Office 365
• Ensure all records follow proper naming conventions, retention policies, and documentation standards
• Support the transition and organization of data into centralized systems
• Coordinate offsite storage, including inventory tracking, retrieval, and archiving of records
• Index, label, and manage large volumes of incoming documentation
• Perform regular audits to ensure data accuracy and integrity across systems
• Partner with internal teams to support document requests and ensure efficient information flow
• Assist with departmental projects and process improvements

Requirements

• 2+ years of experience in an administrative, records management, or office support role
• Strong attention to detail and organizational skills
• Experience with Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Familiarity with SharePoint or similar document management systems preferred
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong communication skills and ability to work cross-functionally