Pitney Meadows Community Farm Director of Operations and Finance223 West Ave, Saratoga Springs, NY 12866(518) 290-0008 https://www.pitneymeadowscommunityfarm.orgFounded in 2016, Pitney Meadows Community Farm is a 166-acre preserved working farm in the heart of Saratoga Springs. Our mission is to grow food, community, and connection, and to educate about the natural world right here on our conserved farm in the heart of Saratoga Springs. Our accessible trails, farm stand, and volunteer and community engagement opportunities make the farm a vibrant, inclusive space for all to engage, learn, and grow together.Our farm is alive with creativity and dedicated community engagement, offering a productive and joyful place for volunteers, employees, and visitors. As we continue to grow and develop new programs, we aim to create a dynamic, inclusive, and resilient community that thrives on a shared commitment to the well-being of our environment and each other. Position Description: The OpportunityWe're looking for an experienced, detail-oriented operations and finance leader to join our team as Director of Operations and Finance. This is the right role for someone who finds satisfaction in building systems that work, keeping an organization financially healthy, and making sure the people around them have what they need to do their best work.Reporting to the Executive Director, the Director of Operations and Finance oversees the farm's financial operations, organizational compliance, grants management, and internal program coordination. This role is a key organizational partner, keeping daily operations running with accuracy and efficiency while contributing to longer-term planning and process improvement.Key ResponsibilitiesFinancial Systems and OversightDevelop as needed, implement, and ensure compliance with internal financial accounting policies and proceduresCoordinate the annual audit and tax filings; Prepare all supporting information for the annual audit and liaise with the Boards Finance Committee and external auditors as necessaryDevelop as needed, and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP)Working alongside the bookkeeper and administrative coordinator, oversee accurate and timely financial records, including accounts payable, accounts receivable, and general ledger entriesOversee timely processing of invoices, expense reports, vendor payments, and employee reimbursementsReconcile bank accounts, credit cards, and other financial accounts on a regular basisIn collaboration with the Executive Director, monitor cash flow, budgeting, and forecasting activities; support month-end and year-end close processes; and develop and refine internal financial controls, policies, and proceduresLead the annual budget process in partnership with the Executive Director and Board TreasurerSupport program leads in developing area budgets and managing those budgets throughout the yearManage the acquisition of capital assets and ensure they are properly recorded, amortized, and disposed of as appropriateOrganizational Compliance and Risk ManagementOversee all payroll functions to ensure employees are paid in a timely mannerMonitor risk management policies and procedures to ensure that program and organizational risks are minimizedEnsure the organization is in legal compliance with all local, state, and federal laws and regulationsMaximize income where possible and appropriateGrants ManagementWork closely with the Executive Director and Director of Fund Development to prepare grant budget proposalsOversee compliance with grant requirements and prepare grant budget reportsCollaborate with program managers to ensure grant requirement complianceCollaborate with the bookkeeper to maintain financial records for each project in a manner that facilitates management reportsFarm Stand Financial ManagementOversee financial operations of the farm stand, including vendor onboarding and paymentsCoordinate with the farm team on inventory tracking methods and systemsPrepare monthly reports for the Executive Director and Board of DirectorsProgram Administrative CoordinationWorks with Executive Director on overall organizational operations to ensure adequate infrastructure to support successful implementation of projects or programsManage contractor relationships, program schedules, documentation, and reporting in support of program leadsEnsure grant-funded programming is executed in alignment with funder requirements and reporting deadlinesTeam Collaboration and Organizational SystemsDevelop and maintain project management systems, shared workflows, and team communication practices that support efficient program executionLead or support staff trainings related to organizational tools, systems, and processesHelp identify and resolve operational bottlenecks across departmentsWhat We're Looking For7+ years of progressively responsible experience in nonprofit finance, operations, or administration, including experience in a senior or leadership capacitySolid working knowledge of nonprofit accounting principles, including fund accounting, grant compliance, and financial reportingDemonstrated experience managing organizational compliance requirements, including audits, insurance renewals, and regulatory filings such as the 990 and CHAR500 for organizations with budgets over $1MExperience leading or supporting an annual budget process in partnership with executive leadership and a board of directorsAbility to translate financial information clearly for non-financial staff, program leads, and board membersTrack record of building and maintaining internal systems, workflows, and processes that help teams operate efficientlyExperience managing multiple programs or projects simultaneously with strong attention to detail and follow-throughProficiency with accounting software (QuickBooks preferred) and project management toolsSome experience with CRM software a plus, especially Little Green LightA collaborative, low-ego approach to leadership and genuine enthusiasm for mission-driven workComfort and skill in interacting with the publicBachelor's degree in accounting, finance, nonprofit management, or a related field; MBA or CPA a plus, but not required in lieu of equivalent experienceFamiliarity with agricultural, environmental, or community-based organizations is a plus, but not requiredBenefits: At Pitney Meadows Community Farm, we value the well-being and engagement of our team members. As part of our commitment to supporting a healthy and thriving workforce, we offer a comprehensive benefits package that includes:Health and well-being:Access to individual health, dental, and vision coverage at a reduced rate, ensuring that our team members have the support they need to maintain their well-being.Access to the Adirondack Employee Assistance Program.Seasonal and Farm:Enjoy the harvest of your hard work with a complimentary summer CSA share. Embrace the spirit of community and camaraderie by participating in farm events at no cost on your time-off. Whether it's educational workshops, community gatherings, or seasonal celebrations, we encourage our team members to be an integral part of the farm's vibrant activities.25% discount at our Farm Stand.Flexible Work Environment:Recognizing the importance of work-life balance, we offer a flexible work environment that accommodates the needs of our team members.Work Environment: The position is located in Saratoga Springs, NY. Typical hours are 9-5pm Mon-Fri with flexible schedule options. Position is required to be on-site during the season and remote through the winter.Terms and Compensation: This is a full-time yearly position.This position is a salaried role between $69,000-$72,000 BOE.Application period: If you are interested in applying for the Associate Director role, please submit a cover letter and resume through our Gusto portal. Applications will be accepted and evaluated through May 30th. Any questions regarding this position can be sent Brooke McConnell, Executive Director, at brooke.mcconnell@pitneymeadows.org ***Pitney Meadows Community Farm (Pitney Meadows) maintains a policy of non-discrimination with all employees and applicants for employment. All aspects of employment are based on merit, competence, and qualifications. It is the policy of Pitney Meadows in recruiting, hiring, training, and promoting employees to select the best qualified individuals without regard to age, race, color, national origin, marital status, gender (including gender identity and transgender), religion, sexual orientation, military status, genetic information, disability, domestic violence victim status, familial status or any other characteristic protected by law.
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