Contract Coordinator

About the Company

Maxim Crane is a coast-to-coast crane rental and lift solutions company specializing in crane rental and turnkey lifting services, including operated, maintained, and bare rentals. As specialists within our field, we offer innovative solutions to meet your project’s needs. Situated in over 60 locations, each branch can provide management services, including transportation, risk management, and safety and insurance programs that are unparalleled in the industry.

About the Role

The Contract Coordinator's primary responsibility is to review, revise, negotiate, and finalize customer contracts as well as revisions suggested to Maxim Crane standard agreements. This is an on-site position, located at our branch in Orlando, Florida.

The successful candidate must have a meticulous nature suited to reading for the majority of each workday, paying close attention to detail; possess good writing skills; and be an effective communicator/negotiator (through both the written and spoken word). The Contracts specialist will be exposed to Maxim Crane employees and suppliers/customers throughout the U.S. on a daily basis. The Maxim Crane Legal Department has a team mentality and the Contracts Specialist will have constant interaction with all members of the Department, including the Chief Legal Officer/General Counsel.

Responsibilities

• Review Customer Agreements, Contracts, Purchase Orders, and other legal documents to identify areas of legal and operational concern
• Work with Maxim sales reps as well as client contacts to negotiate and modify problematic clauses in above documents
• Manage all updates and modifications to Maxim Crane standard contract documents
• Work within and update documents within Maxim Crane’s contract database

Bare rental contracts:

• Check emails in a timely manner
• Communicate with sales team and dispatch
• Keep detailed and up to date digital and physical records
• Requires basic use of excel
• Organized, self starter
• Generate contracts using Unity legal software
• Basic fill in forms and word document formatting
• Effectively communication via email to request contract signature and insurance documents
• Review insurance documents to ensure that they meet our list of requirements
• Effectively communicate with customers via email or phone call to request revisions if necessary

Subcontracts for legal review:

• Utilize Unity legal software to upload and send documents to legal team for review
• Review legal contracts for any specific billing instructions and relay those to the billing team
• Review legal contracts for insurance requests and request COI for customer
• Communicate legal changes to customers via email
• Request signatures from the Regional Vice President

Qualifications

• Experience as a Contract Review Specialist or equivalent role in the construction or related industry
• Strong analytical and organizational skills
• Excellent verbal and written communication skills
• Keen attention to detail with an ability to spot errors
• Ability to work with various Maxim Crane employees, including clerks, sales personnel, and executives
• Ability to work with customers and outside counsel
• Excellent time-management skills
• Ability to work both independently and in a group environment

Physical Demands

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk, use hands to finger; handle or feel; and kneel; crouch; or crawl; and talk; or hear; push and/or pull; reach; bend and/or stoop. The employee may occasionally lift and/or move up to 25 pounds.

Equal Opportunity Statement

Maxim is an equal opportunity employer and does not discriminate against employees or applicants for employment based on their race, color, religion, creed, sex, national origin or ancestry, age, sexual orientation, disability, genetic information or veteran status, as those terms are defined under applicable laws, or any other characteristic protected by law.