Administrative Support Specialist (Fleet Operations)
Location: Onsite
Schedule: 7:00 AM – 3:30 PM
Position Overview:
This role provides administrative and clerical support to fleet garage operations, assisting technicians and supervisors with daily workflows. The position requires strong attention to detail, the ability to manage multiple administrative functions, and experience working within established processes with moderate oversight.
Key Responsibilities:
• Provide administrative support to Fleet Garage Technicians and Supervisors
• Prepare correspondence, reports, and presentations using tools such as Word, Excel, and PowerPoint
• Manage incoming calls, emails, mail, and visitors
• Maintain calendars, files, and documentation
• Coordinate meetings, travel arrangements, and expense tracking
• Handle expense reporting, invoices, and charging guidelines with high accuracy
• Manage and update work orders and time entry systems
• Support licensing processes and documentation
• Assist with storm response support activities as needed
• Serve as backup for regional work management specialists during absences
Required Qualifications:
• 5+ years of administrative or clerical experience
• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Ability to work independently within established procedures
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Preferred Experience:
• Experience with Power Automate, Maximo, CAPs, MyTime, and expense management systems
• Familiarity with licensing processes
• Background in fleet, garage, or parts operations
• Experience supporting operational or field-based teams