About Us:
Ancillary Legal is a leading legal support services firm dedicated to providing exceptional process-serving solutions to our clients. We specialize in ensuring the smooth and efficient execution of legal documents. As we continue to expand our operations, we are seeking a detail-oriented and highly organized individual to join our team as a Process Serving Closings Coordinator.
Role Overview:
As a Closings Coordinator, you will be instrumental in managing the final stages of the process serving life cycle. You will collaborate with process servers, legal teams, and clients to ensure that all closing affidavits are processed accurately and in compliance with legal requirements.
Responsibilities:
- Affidavit Processing: Oversee the completion of closing affidavits by collaborating with process servers to ensure accurate and timely submission.
- Invoicing: Process invoices for Process Serving (PPS) jobs and other ancillary services such as investigations and courier services, ensuring accurate billing and timely submission.
- Documentation Management: Maintain a systematic and organized record of all closing affidavits, ensuring that they meet legal standards and internal protocols.
- Communication: Serve as a primary point of contact between process servers, legal teams, and clients. Provide updates on affidavit status, address inquiries, and ensure seamless communication throughout the process.
- Compliance: Stay informed about relevant legal regulations and requirements pertaining to process serving. Ensure that all closing affidavits adhere to these standards.
- Quality Assurance: Conduct thorough reviews of closing affidavits to identify and rectify any errors or inconsistencies. Work closely with process servers to address issues promptly.
- Deadline Management: Effectively manage multiple closing affidavits concurrently, ensuring that all deadlines are met and clients' expectations are exceeded.
Qualifications:
- Bachelor's degree in a relevant field or equivalent work experience.
- Previous experience in a legal support role.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Familiarity with legal document preparation and management software, or ability to learn.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proficient in using office software and email management.
- Excellent communication skills, both verbal and written.
Benefits:
- Health, dental, and vision insurance coverage.
- Retirement savings plan.
- Professional development opportunities.
- A positive and collaborative work environment.
Work Setting:
- In-Person at the Atlanta, GA (Chamblee area) Location
As an equal opportunity employer, Gallo Legal Services does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, age, veteran status, disability or genetic information, gender identity, gender expression or any other characteristic protected by law in its employment.
