A Washington DC based commercial real estate company is seeking an experienced Accounting Administrative Assistant to join our team. The ideal candidate will have at least 3 years of experience working in a professional services environment in a project supporting role. Proficiency with Microsoft Excel, Microsoft Project, Power Point required.
Status: In-office
Salary: $65,000.00-$90,000.00 DOE
**LOCAL CANDIDATES ONLY**
Duties and Responsibilities:
Invoicing / Accounts Receivable
- Prepare monthly client invoices based on information provided by project billing system
- Include client reimbursable expenses and related backup documentation
- Communicate with project management staff for distribution, approval and submission of client billing.
- Collection and application of client payments
- Monitoring of accounts receivable aging and follow-up on any delinquency
Accounts Payable
- Review and posting of company accounts payable
- Supporting documentation and approvals
- Monthly check runs
- Company credit card accounting and payment
- Company vendor payments
- Office vendor payments
- Payroll Processing
Project and Company Budgets
- Data entry of project invoices in project budgets
- Assist with cash flow of project budgets
- Maintain the company budget
- Data entry of company revenue and expenses
- Assist with annual company budget projections
Employee Expense Reimbursement
- Reimbursement of employee expenses
- Electronic tracking of expense backup for client reimbursement through invoicing process
Audit Support
- Assist our third-party CPA in preparation and support of annual financial audit, tax filings
- Reconciliation of accounts
Administrative Duties
- Maintain office supplies
- Landlord liaison
- Assistance with contracts
- Assistance with proposals
- Marketing materials support
- Office vendor coordination
- Assist with AV coordination for meetings
- Assist with meeting set ups and greeting clients and consultants.
- Project Manager Support
- Certificate of Insurance maintenance
- Courier, FEDEX
Job Requirements:
- 3+ years of experience in professional services corporate accounting
- Bachelor’s degree
- Proficiency with QuickBooks Online and Excel
- Strong organizational and task management skills
- High attention to detail
- Excellent communication skills
- Ability to manage multiple tasks and meet scheduled deadlines
- Exceptional attention to culture, teamwork and an attitude of exceptional customer service
How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.
About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
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