Temporary Office Manager

Wi-Fi Alliance

Santa Clara, CA

Temporary Office Manager – Santa Clara, CA

Duration: 6–9-month assignment

Schedule: Monday – Thursday, 8a – 3p (in office), occasional Fridays

Hiring Timeline: Applications will be reviewed on a rolling basis with the goal of filling the position as soon as possible

Wi-Fi Alliance® is the worldwide network of companies that brings you Wi-Fi®. Our vision is to connect everyone and everything, everywhere.

Role Summary

We are seeking a reliable and highly organized Temporary Office Manager to support daily operations for our Research and Development Lab in Santa Clara, CA. This role helps keep the office running smoothly by coordinating logistics, managing supplies, supporting staff, and ensuring an efficient and welcoming workplace. This position is ideal for someone who is energetic, enthusiastic, welcoming and organized, enjoys administrative tasks and thrives on keeping office operations running seamlessly.

Key Responsibilities

Manage day-to-day operations and facility-related matters
Welcome visitors and guests, following established sign in procedures
Serve as the primary point of contact for administrative matters
Maintain neat and orderly appearance throughout entire office, particularly conference rooms, kitchens, event and reception areas
Coordinate ordering (supplies, equipment, and catering) and vendor service requests
Manage incoming mail, deliveries and general correspondence
Maintain organized and detailed records and documentation for expense reporting, coordinating with Accounts Payable

Experience & Qualifications

3 years of prior administrative experience in an office manager, administrative coordinator, or operations support role
Excellent telephone and face-to-face communication and interpersonal skills with the ability to interact with a diverse group of clients
Proficient knowledge in MS Office programs and web-based software applications
Strong organizational and multitasking skills
Ability to work independently and proactively address needs

Skills & Attributes

Highly Organized – can manage multiple administrative tasks and office needs simultaneously
Detail Oriented – maintains accuracy in ordering and documentation
Proactive Problem Solver – anticipates needs and addresses issues and/or brings it to the attention of staff
Strong Communication Skills – professional and clear communicator
Reliable and Self-Directed – comfortable working independently and taking ownership of office operations
Customer Service Mindset – creates a welcoming, supportive environment for staff and guests

Education

High School Diploma or Equivalent; Bachelor’s degree preferred

Location

Position to be based in Santa Clara office, no relocation assistance provided

Work Authorization

Applicants must be legally authorized to work in the United States at the time of application. Employer sponsorship is not available for this position.

If you have the talent and skills to be incredibly successful as a Temporary Office Manager and as a member of our team, we want to hear from you. To be considered for this role, please forward your resume and a cover letter outlining your interest, including your salary requirements, to cjones@wi-fi.org.To learn more about Wi-Fi Alliance, please visit our website at www.wi-fi.org.

About Wi-Fi Alliance® | www.wi-fi.org

Wi-Fi Alliance® is the worldwide network of companies that brings you Wi-Fi®. Members of our collaboration forum come together from across the Wi-Fi ecosystem with the shared vision to connect everyone and everything, everywhere, while providing the best possible user experience. Since 2000, Wi-Fi Alliance has completed more than 85,000 Wi-Fi certifications. The Wi-Fi CERTIFIED™ seal of approval designates products with proven interoperability, backward compatibility, and the highest industry-standard security protections in place. Today, Wi-Fi carries more than half of the Internet’s traffic in an ever-expanding variety of applications. Wi-Fi Alliance continues to drive the adoption and evolution of Wi-Fi, which billions of people rely on every day.

Follow Wi-Fi Alliance:

wi-fi.org/beacon

wi-fi.org/signal

facebook.com/wificertified

twitter.com/wifialliance

linkedin.com/company/wi-fi-alliance

youtube.com/WiFiAlliance