CB Partners is partnering with a large, highly respected law firm to identify a Senior Paralegal / Senior Legal Secretary to support multiple attorneys in a fast-paced litigation environment. This is a high-impact role suited for a seasoned legal professional who excels in organization, case management, and deadline-driven work.
Position Overview
The Senior Paralegal / Senior Legal Secretary provides advanced administrative and legal support to attorneys, ensuring efficient workflow, accurate filings, and seamless coordination across case teams. This role requires deep knowledge of court systems, strong technical skills, and the ability to anticipate attorney needs.
Key Responsibilities
- Coordinate attorney support across internal teams including calendar and billing functions
- Manage and submit detailed requests to internal resource teams with clear documentation
- Track, verify, and proactively communicate court deadlines
- Maintain and update case files and matters within document management systems
- Prepare Tables of Contents (TOCs) and Tables of Authorities (TOAs)
- Coordinate, finalize, and e-file legal documents in compliance with court and agency rules
- Manage document filing, transcription requests, and production of legal materials
- Support new client matter intake and ensure compliance with firm standards
- Maintain attorney contacts via Outlook and CRM systems
- Assist with pre-bill review and administrative reporting
Qualifications
- 10+ years of experience as a litigation legal secretary or paralegal
- Strong knowledge of state and federal court systems and ECF procedures
- Advanced experience creating TOCs and TOAs (Best Authority preferred)
- Proficiency in Microsoft Office, Outlook, and Adobe
- Experience with document management systems such as NetDocuments
- Familiarity with BigHand or similar legal document tools
- Excellent organizational, communication, and time management skills
- Ability to support multiple attorneys and manage competing priorities
