D3 Search is seeking a Snr. Litigation Assistant Team Lead on behalf of a prominent AMLAW-ranked global law practice with a well-established office situated in San Francisco, CA (94111).
Position Title🎯:
Snr. Litigation Assistant Team Lead
Location/Map📌:
San Francisco, CA (94111)
Employment Status:
Full-time/direct-hire employment. Non-exempt role (OT paid in accordance with CA laws).
Employer Work Model:
Flexible hybrid 4 onsite/1 remote work model.
Position Summary📒:
A prominent AMLAW-ranked global practice is seeking an experienced Snr. Litigation Assistant Team Lead with deep litigation expertise to support a high‑performing team of partners, associates, and legal professionals. This role is ideal for a seasoned assistant who thrives in advanced litigation support and, over time, is eager to take on an expanded role as a Team Lead for Attorney Assistants.
The position remains primarily focused on delivering exceptional, high‑level litigation and administrative support. Once fully trained, the successful candidate will also serve as a liaison and mentor within the attorney assistant team, helping promote consistency, coverage, and best practices across multiple offices or functions.
Key Responsibilities🗝:
- Prepare, format, proofread, and finalize litigation documents, including pleadings, discovery, motions, briefs, correspondence, and related materials.
- Coordinate filings in state and federal courts, including courts of appeal and Supreme Courts, remaining current on court rules, procedures, and deadlines.
- Draft and update tables of contents and authorities; assist with large‑volume discovery management.
- Schedule and coordinate hearings, depositions, mediations, and related proceedings, working with court reporters, videographers, and vendors.
- Communicate professionally with court personnel, opposing counsel, experts, and internal team members.
- Provide comprehensive administrative support to multiple timekeepers, including calendar management, travel coordination, expense reports, and monthly billing support.
- Conduct conflict checks; open new clients and matters; assist with engagement letters and audit response letters.
- Maintain accurate electronic and physical filing systems; provide coverage to team members as needed.
- Uphold confidentiality, demonstrate initiative, and contribute to a collaborative, service‑oriented team environment.
Team Lead Responsibilities🔎:
- Serve as a point of contact and liaison between Attorney Assistants and Office Administrators to support consistent workflows and communication.
- Mentor and support assistant team members by sharing best practices, legal procedures, and firm policies.
- Assist with coordinating absence coverage and workload balancing to ensure continuity of attorney support.
- Support onboarding and training of new assistants, including preparation of orientation and training materials.
- Help facilitate team meetings and communicate firm initiatives or operational updates impacting administrative support.
- Provide feedback and insights to Office Administrators regarding team operations, training needs, and process improvement opportunities.
- Support special projects related to administrative operations, technology adoption, or efficiency initiatives.
Qualifications📢:
- 10+ years of litigation experience, ideally within a large law firm or complex, high‑volume litigation practice.
- Extensive knowledge of litigation procedures, discovery processes, and trial preparation.
- Proven ability to manage shifting priorities, multiple deadlines, and complex assignments with professionalism and sound judgment.
- Strong organizational skills, exceptional attention to detail, and excellent written and verbal communication abilities; minimum typing speed of 60 wpm.
- Advanced proficiency in PACER, Case Anywhere, Adobe Acrobat, NetDocuments (or similar document management systems), and Microsoft Office.
- Familiarity with Intapp Time, Intapp Open, Chrome River, and 3E preferred.
- Demonstrated ability to guide, mentor, or informally lead peers; prior supervisory experience is helpful but not required.
- College degree preferred but not required with equivalent, relevant experience.
Annual Compensation💵/Salary💰& Benefits:
Annual starting salary is up to 140K (DOE/DOQ) and the law firm (employer) offers a comprehensive & robust benefits package, 401K, generous PTO, paid parking onsite, annual reviews, lucrative bonuses, and career growth opportunities, etc.
If interested in this Snr. Litigation Assistant Team Lead role with this highly respected AMLAW-ranked global practice in the firm's well-established offices in San Francisco, CA (94111), and you meet the above qualifications/requirements, please contact the following D3 rep.:
Domenic Ferrante ~ D3 Search
📬domenic@d3search.com | � 213-785-2485
🌐www.d3search.com
D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
