D3 Search is seeking a Snr. Litigation Assistant ~ Team Lead on behalf of a prominent AMLAW-ranked global law practice with a well-established office situated in San Francisco, CA (94111).
Position Title🎯:
Snr. Litigation Assistant ~ Team Lead
Location/Map📌:
San Francisco, CA (94111)
Employment Status:
Full-time/direct-hire employment. Non-exempt role (OT paid in accordance with CA laws).
Employer Work Model:
Flexible hybrid 4 onsite/1 remote work model.
Position Summary📒:
A prominent AMLAW-ranked global practice is seeking an experienced Snr. Litigation Assistant ~ Team Lead with deep litigation expertise to support a high‑performing team of partners, associates, and legal professionals.
- Note: This role is ideal for a seasoned legal secretary/legal assistant who thrives in advanced litigation support and, over time, is eager to take on an expanded role as a Team Lead overseeing, mentoring & training other Legal Assistants.
The position remains primarily focused on delivering exceptional, high‑level litigation and administrative support. Once fully trained, the successful candidate will also serve as a liaison and mentor within the attorney assistant team, helping promote consistency, coverage, and best practices across multiple offices or functions.
Key Responsibilities🗝:
- Prepare, format, proofread, and finalize litigation documents, including pleadings, discovery, motions, briefs, correspondence, and related materials.
- Coordinate filings in state and federal courts, including courts of appeal and Supreme Courts, remaining current on court rules, procedures, and deadlines.
- Draft and update tables of contents and authorities; assist with large‑volume discovery management.
- Schedule and coordinate hearings, depositions, mediations, and related proceedings, working with court reporters, videographers, and vendors.
- Communicate professionally with court personnel, opposing counsel, experts, and internal team members.
- Provide comprehensive administrative support to multiple timekeepers, including calendar management, travel coordination, expense reports, and monthly billing support.
- Conduct conflict checks; open new clients and matters; assist with engagement letters and audit response letters.
- Maintain accurate electronic and physical filing systems; provide coverage to team members as needed.
- Uphold confidentiality, demonstrate initiative, and contribute to a collaborative, service‑oriented team environment.
Team Lead Responsibilities🔎:
- Serve as a point of contact and liaison between Attorney Assistants and Office Administrators to support consistent workflows and communication.
- Mentor and support assistant team members by sharing best practices, legal procedures, and firm policies.
- Assist with coordinating absence coverage and workload balancing to ensure continuity of attorney support.
- Support onboarding and training of new assistants, including preparation of orientation and training materials.
- Help facilitate team meetings and communicate firm initiatives or operational updates impacting administrative support.
- Provide feedback and insights to Office Administrators regarding team operations, training needs, and process improvement opportunities.
- Support special projects related to administrative operations, technology adoption, or efficiency initiatives.
Qualifications📢:
- 10+ years of litigation experience, ideally within a large law firm or complex, high‑volume litigation practice.
- Extensive knowledge of litigation procedures, discovery processes, and trial preparation.
- Proven ability to manage shifting priorities, multiple deadlines, and complex assignments with professionalism and sound judgment.
- Strong organizational skills, exceptional attention to detail, and excellent written and verbal communication abilities; minimum typing speed of 60 wpm.
- Advanced proficiency in PACER, Case Anywhere, Adobe Acrobat, NetDocuments (or similar document management systems), and Microsoft Office.
- Familiarity with Intapp Time, Intapp Open, Chrome River, and 3E preferred.
- Demonstrated ability to guide, mentor, or informally lead peers; prior supervisory experience is helpful but not required.
- College degree preferred but not required with equivalent, relevant experience.
Annual Compensation💵/Salary💰& Benefits:
Annual starting salary is up to 140K (DOE/DOQ) and the law firm (employer) offers a comprehensive & robust benefits package, 401K, generous PTO, paid parking onsite, annual reviews, lucrative bonuses, and career growth opportunities, etc.
If interested in this Snr. Litigation Assistant ~ Team Lead role with this highly respected AMLAW-ranked global practice in the firm's well-established offices in San Francisco, CA (94111), and you meet the above qualifications/requirements, please contact the following D3 rep.:
Domenic Ferrante ~ D3 Search
📬domenic@d3search.com | � 213-785-2485
🌐www.d3search.com
D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
