Job Title: Property Administrative Assistant - Class A Space
Location: 100% on site - Miami, FL 33127
Pay: $65,000 annually ($31.25/hour)
Schedule: Monday – Friday | 8:30 AM – 5:30 PM (Fully Onsite)
Position Type: Temp-to-Perm
We are seeking a sharp, polished, and highly professional Property Administrative Assistant to support a busy Property Management team at a Class A office property in Miami. This role is ideal for someone who comes from a professional office environment, is highly organized, and excels at providing administrative support in a fast-paced setting.
Commercial property management experience is preferred but not required. Candidates must be well-spoken, detail-oriented, and comfortable working in a professional corporate office environment.
Responsibilities
- Provide full administrative support to the Property Management team
- Answer phones, prepare reports, maintain files, and distribute correspondence
- Schedule and coordinate meetings and special events
- Assist with lease administration, tenant communications, and insurance documentation
- Prepare and coordinate bid proposals, service contracts, and invoices
- Code invoices and assist with accounts-related documentation for approval
- Track contracts and insurance certificates and monitor expiration dates
- Maintain property maintenance work order and purchase order systems
- Assist with monthly and quarterly management reports and annual budgeting support
- Process staff hours, expense reports, tenant bill-backs, and check requests
- Maintain office supplies and ensure the office runs efficiently
- Foster positive relationships with tenants and vendors while tracking service requests
Qualifications
- Experience working in a professional office environment required
- Commercial property management experience preferred but not required
- Strong Microsoft Office skills (Word, Excel, Outlook)
- Excellent communication, organization, and multitasking abilities
- Professional demeanor with strong customer service skills
- Ability to maintain confidentiality and work with leadership professionally
- High school diploma or GED required; Bachelor’s degree preferred
This is a great opportunity to join a professional property management team in a prestigious office environment, with the potential to convert to a permanent role for the right candidate.
