KYA Services, LLC
Position Description
Job Title: Project Coordinator
Department: Operations
Reports To: Project Executive / Project Manager
FLSA Status: Exempt
Position Summary:
Manage and supervise, at a project level, engineering and administrative policies, procedures, and functions. Coordinate with field operations to ensure transfer of information is delivered, understood, and implemented.
Essential Duties and Responsibilities:
- Provide support to Project Management staff for all aspects of projects.
- Monitor job progress and update schedules. Coordinate activities and subcontractors.
- Review design, specifications, project execution, and provide recommendations for actions.
- Demonstrate an understanding of conceptual estimating and unit costs.
- Assist with subcontractor selection process and buy out including the development and execution of subcontract agreements. Demonstrate an understanding of contract terms and the ability to resolve any subcontract issues with minimal oversight.
- Perform and supervise aspects of project management; including, preconstruction activities, procurement, submittals, change orders, RFIs, budgeting, financial reporting, cost forecasting/management, billing, schedule adherence, quality control, turnover/close-out, etc.
- Successfully overcome challenges and resolve any issues the projects and/or teams presents.
- Ensure project permits, inspections, tests, and procurement activities are completed in accordance with the project schedule and don’t lead to schedule challenges.
- Develop and maintain positive relationships with project team(s), clients, owner’s representatives, design team, subcontractors, and others.
- Manage all OAC activities; including meetings and all other communication with these groups, to ensure positive, long-term relationships are maintained.
- Ensure the effective use of available resources to increase efficiency and effectiveness of the team and the projects.
- Work collaboratively with Superintendent(s) and field management to plan, organize and direct site activities. Lead efforts to resolve issues or challenges in the field.
- Assist project staff and take responsibility for their training and development.
- Actively promote safety and best practices. Provide insight and supervision for the development and maintenance of construction safety policies, procedures, and practices.
- Maintain Smartsheet for division of responsibility
- Communicate with clients for project schedules
- Prepare install packages for labor dispatch and project management
- Work with buyer to ensure proper material procurement
- Prepare projects and coordinate with accounting for invoicing
- Manage closeout process with project team to compile packages including securing warranties, guarantees, acceptance of work, subcontract and vendor closeout materials, final payment, and records retention.
Required Skills & Qualifications:
- Demonstrated leadership and interpersonal skills
- Strong oral and written communication skills
- Ability to change or adapt work practices, priorities, or procedures
- Ability to think and take constructive action in work-related matters
- Proficient with computers
- Proficient with computer applications such as Google Suite, MS Project, Office, and Bluebeam Revu
- Ability to read, analyze, and interpret contracts, general business periodicals, professional journals, technical procedures, or government regulations
- Ability to write reports, business correspondence, and procedure manuals
- Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public
- Calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Apply concepts of basic algebra and geometry
- Ability to define problems, collect data, establish facts, and draw valid conclusions
Education/Experience: High school diploma. 3 years progressive experience with strong project background in education, public works, including a project portfolio with multitude of building types, and varied delivery methods.
Certificates and Licenses: Industry certifications/accreditations as applicable.
Work Environment: The department works primarily at their desks. Occasional job site visits involving unfinished/active construction areas. The noise level in the work environment is usually moderate with occasional loud construction activities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms and stoop, kneel, crouch or crawl for up to 12 hours per day. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above job description is not intended to be all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
