About the Company:
Churchill Cost Consultants LLC, Dallas, TX United States (On-site)
Founded in 2017, Churchill has swiftly become a leader in construction project controls and management. Our core mission is to build lasting relationships with our clients by exceeding expectations and providing unparalleled value in all our projects. Churchill has a broad operational reach, serving key clients in data center, corporate real estate, infrastructure, and industrial sectors. Our in-depth understanding of corporate frameworks and business needs is grounded in our team's rich experience leading projects with budgets ranging from $1 million to $2 billion. We aspire to be recognized as the premier international entity in our field. To achieve this, we are on a constant quest to attract and retain the industry's most esteemed professionals. Churchill's ethos is one of inclusion and diversity, nurturing the individual and collective growth, development, and leadership skills of our team members. We are committed to the belief that our staff is our most significant investment and the cornerstone of our success.
About the Role:
We are seeking a highly organized and proactive Project Execution Coordinator (PEC) to support the planning, execution, and governance of large-scale data center projects. This role partners closely with Portfolio Managers and Strategic Negotiators to ensure seamless delivery across the full project lifecycle—from early-stage deal support through execution. The responsibilities include broad support of various program teams that are involved in research, evaluation, and due diligence activities relating to property acquisition of proposed data center sites and related infrastructure.
Project Initiation & Governance
- Support project setup, including Work Authorization Forms (WAF) for early project phases (PDD/DDD)
- Draft and coordinate NDAs, Accords, and other key agreements
- Partner with Legal to manage contract review cycles and execution
Financial & Contract Administration
- Prepare and submit Project Authorization Waivers (PAWs) for key approval milestones
- Manage Purchase Orders (POs), vendor payments, wire transfers, and PO modifications
- Coordinate contract execution, including SOWs, service agreements, and e-signature routing
- Ensure vendors are properly onboarded in systems (e.g., SAP Ariba/Embark)
- Support resolution of payment and vendor-related issues through internal systems
Project Coordination & Execution
- Coordinate project activities across multiple initiatives and stakeholders
- Schedule and lead meetings, capture minutes, and track action items to completion
- Maintain project tools (Quickbase, trackers, logs, risk registers, change control)
- Draft project deliverables, funding requests, and support internal approvals
3PDC Coordination
- Manage key workflows including Superbugs, GNA/FeP intake, and TDD processes
- Coordinate TDD kickoff calls and track related submissions
- Monitor inbound opportunities via DCMarketplace and Megascale funnel
Data, Reporting & Document Control
- Maintain accurate project data and ensure data quality across systems
- Oversee document control, including versioning, approvals, and record retention
- Track budgets, schedules, and milestones; provide regular reporting to stakeholders
Program Support & Continuous Improvement
- Drive best practices and support global program initiatives
- Capture and share lessons learned across projects
- Provide cross-functional support across ELS teams to enhance program performance
Deal Lifecycle & Portfolio Support
- Support Portfolio Managers (PfM) and Strategic Negotiators (SN) across active portfolios
- Assist with acquisitions, due diligence, risk management, and utility coordination
- Contribute to successful project execution from deal initiation through delivery
Qualifications:
- 5–7 years of experience in project coordination, project management, or project development, preferably supporting large-scale, multi-stakeholder programs
- Experience in commercial construction, real estate development, or mission-critical environments (e.g., data centers, utilities, infrastructure) strongly preferred
- Demonstrated experience with contract administration, including drafting/review coordination, SOWs, vendor agreements, and execution workflows
- Strong understanding of project financial processes, including purchase orders, budgeting support, funding approvals, and vendor payments
- Proven ability to manage multiple projects, priorities, and stakeholders in a fast-paced, highly cross-functional environment
- Experience with project governance, process execution, and lifecycle support from early-stage deal through delivery
- High attention to detail with strong organizational and documentation management skills (e.g., document control, data quality)
- Excellent written and verbal communication skills, with the ability to coordinate across technical, legal, and business teams
- Proficiency in Google Workspace and experience with project/data management tools (e.g., Quickbase, SAP Ariba, or similar platforms)
- Self-starter with a proactive mindset, capable of driving tasks forward with minimal oversight
