Information Technology Project Coordinator

Tittle: IT Project Coordinator

Location: Detroit, MI

Duration: 6 Months

GENERAL SUMMARY:

• The Project Coordinator duties will be to support the Project Management Office (PMO) and assist project managers in the coordination of processes, administration, reporting, and project execution.
• The Project Coordinator will also be responsible for managing smaller projects, as assigned.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

• Assist the Project Manager and PMO Leadership to ensure project documents are correctly organized and attributed.
• Assist with scheduling deadlines and maintaining project deliverables schedules for multiple projects.
• Assist with subcontractor/vendor process.
• Attend project meetings as needed.
• Coordinate and track internal initiatives for PMO.
• Track project deliverables as they move through the approval process.
• Coordinate small to medium size projects to ensure delivery on time, on budget, and to agreed quality standards.
• Coordinate application teams and ensure timely execution of the various tasks.
• Coordinate PMO/Project meetings including logistics, conference bridges and distribution lists.
• Document meeting minutes and follow-up on action items.

Assist PMO with the following process responsibilities, when needed:

• Time entry training, reporting, and tracking.
• Assist Project Managers to ensure time tracking for resources.
• Process re-engineering (workflows, documentation, training & communication).
• Provide Portfolio Management support.
• Assist with Portfolio auditing.
• Must practice the customer skills as provided through on-going training and in-services.

Must possess the following personal qualities:

• Be self-directed
• Be flexible and committed to the team concept
• Demonstrate teamwork, initiative, and willingness to learn
• Be open to new learning experiences
• Accepts and respects diversity without judgment
• Demonstrates customer service values

EDUCATION/EXPERIENCE REQUIRED:

• Associate Degree or higher level of education required, preferably in Project Management or related field.
• Two (2) years of work experience managing projects, SharePoint and MS Server software preferred.
• Proficient in MS Office Suite (Excel, Word, PowerPoint, Visio).
• General accounting principles preferred including understanding Capital and Expense.
• Motivation – Self-motivated, able to complete tasks/assignments under minimal supervision.
• Strong Organization Skills: o Ability to organize and prioritize work to meet the weekly schedule of activities with excellent attention to detail. o Ability to track, prioritize and handle multiple activities with a high degree of interruption.
• Collaborative: Establishes good working relationships with Project Managers and colleagues. Share knowledge. Is approachable to help.

CERTIFICATIONS/LICENSURES REQUIRED:

• PMI certification is preferred.
• Must meet or exceed core customer service responsibilities, standards and behaviors as outlined in the HFHS’ Customer Service Policy and summarized below:
• Communication
• Ownership
• Understanding
• Motivation
• Sensitivity
• Excellence
• Teamwork
• Respect