Personal Assistant to Director

Key Responsibilities

Personal Support

• Coordinate and plan children’s birthday parties (vendor booking, cakes, decor, gift wrapping, logistics)
• Plan and manage personal travel (flights, hotels, reservations, detailed itineraries)
• Manage personal and family appointments (medical, dental, wellness, children’s activities)
• Maintain and manage Ali’s personal calendar
• Source new service providers (e.g., extracurricular programs, spas, pilates studios, etc) and present organized options with summaries and contacts
• Assist with household errands as needed, (e.g., instacarting groceries, dropping off personal items to house)
• Car maintenance (oil changes, registration renewals, insurance, etc)
• Handle dry cleaning drop-off and pickup
• Process personal shopping returns (online and in-store)
• Assist with listing and selling personal items (e.g., clothing resale platforms)
• Support home renovation sourcing (lighting, decor, paint)
• Order lunches, coffee, and miscellaneous daily needs
• Communicate important scheduling details with family members
• Provide detailed end-of-day summaries of completed tasks

Office & Studio Management

• Maintain office organization and cleanliness (weekly trash removal, plant care, fridge clean-outs)
• Break down cardboard boxes for recycling
• Coordinate monthly cleaning services
• Schedule maintenance and repair services (HVAC, locksmith, etc.)
• Manage printer supplies (paper, ink refills)
• Print documents as requested
• Organize, steam, and manage incoming samples for content use
• Reset and organize studio props post-shoot
• Purchase weekly office and studio snacks/beverages
• Check and sort mail bi-weekly

Montce Brand & Creative Support

• Coordinate and manage photoshoot logistics, including:
• Confirming photographers, makeup artists, and hair stylists
• Scouting and sourcing shoot locations
• Communicating with modeling agencies and organizing packages for review
• Creating and managing shoot budgets
• Pulling samples from wholesale/pre-production
• Sourcing accessories and props
• Packing and preparing materials
• Creating call sheets
• Day-of assistance
• Breakdown and clean up
• Assist with Swim Week and other brand events
• Coordinate business travel and detailed itineraries
• Order travel-related needs (transportation, meals, etc.)
• Manage product transfers between studio and Montce HQ
• Handle returns between studio and headquarters
• Pick up and return pre-production items and content pieces

Ideal Candidate

• Extremely organized with exceptional attention to detail
• Proactive, self-starter who anticipates needs
• Comfortable managing both personal and business tasks
• Strong communication skills
• Able to multitask and prioritize in a fast-paced creative environment
• Flexible schedule and willing to handle hands-on tasks