Payroll Specialist

Position Overview

We are seeking a detail-oriented and highly organized Payroll Specialist to process payroll across multiple entities. This role is responsible for ensuring accurate, timely, and compliant payroll operations while partnering closely with HR, Accounting, and external providers.

The ideal candidate thrives in a multi-entity environment and brings strong knowledge of payroll compliance, multi-state regulations, and payroll systems such as ADP Run.

Key Responsibilities

• Process payroll for multiple entities on a biweekly basis
• Ensure accurate calculation of regular wages, overtime (daily and weekly), double time, bonuses, commissions, and reimbursements
• Manage payroll tax registrations and ensure compliance with federal, state, and local regulations
• Review and audit timecards for accuracy and compliance with wage & hour laws
• Process off-cycle payrolls, final paychecks, and termination payments in accordance with applicable state laws
• Coordinate benefit deductions, garnishments, 401(k) contributions, and other payroll-related adjustments
• Serve as primary point of contact for payroll-related inquiries
• Prepare payroll summaries and labor reports for leadership
• Support year-end processes including W-2s, 1099s, and audits
• Maintain payroll records with strict confidentiality

Qualifications

• 5+ years of progressive payroll experience
• Experience processing payroll for multiple entities and multi-state employees
• Strong understanding of wage & hour compliance (including overtime calculations and final pay requirements)
• Experience with ADP Run
• High level of accuracy and attention to detail
• Ability to manage deadlines and high-volume workloads
• Advanced Excel skills preferred
• Strong communication skills and discretion when handling sensitive information