A highly respected professional services organization is seeking a bright, polished, and proactive Operations Assistant to support a senior executive and contribute to the success of a dynamic department focused on innovation, technology, and strategic initiatives.
This role is ideal for someone who enjoys being at the center of operations, thrives in a fast-paced environment, and takes pride in anticipating needs, solving problems, and managing a wide variety of projects. The successful candidate will serve as the primary administrative partner to a senior executive while also providing support across the broader team.
The role is on-site four days per week and offers a base salary of $90-110k.
Key Responsibilities
- Manage a complex and constantly evolving executive calendar, prioritizing competing demands and ensuring efficient use of time
- Coordinate meetings with internal and external stakeholders, including scheduling, logistics, agendas, and materials
- Track action items, deadlines, and key deliverables to ensure timely follow-through
- Arrange domestic and international travel and maintain business contact information
- Prepare, review, and process expense reports
- Create and organize presentations, meeting materials, and other documentation
- Support department-wide events, including town halls, leadership meetings, team gatherings, and special programs
- Coordinate onboarding activities for new hires, including workspace setup, technology access, supplies, and orientation logistics
- Provide administrative, operational, and project support to department leadership as needed
- Assist with special projects and process improvement initiatives
- Handle sensitive and confidential information with professionalism and discretion
Qualifications
- Bachelor's degree preferred
- 5-8 years of administrative, executive assistant, operations, or project coordination experience
- Experience supporting senior executives in a corporate or professional services environment strongly preferred
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage multiple priorities in a fast-paced environment
- Resourceful, proactive, and able to anticipate needs before they arise
- Strong judgment and ability to handle confidential information
- Professional presence with excellent interpersonal skills
- Ability to work independently while also collaborating effectively with a team
- Advanced proficiency with Microsoft Office Suite