Temporary Office Assistant – Seattle (In Office)
CB Partners Client | AM Law Firm | Seattle, WA
CB Partners is partnering with an AM Law firm client to hire a Temporary Office Assistant for their Seattle office. This role is ideal for a polished administrative professional who thrives in a fast paced, client facing environment and enjoys supporting attorneys and daily office operations.
This is an on site position with the potential to convert to a full time opportunity.
Compensation
Hourly Rate: $23.00 to $26.00 per hour, based on experience
Eligible for performance based bonuses and a comprehensive benefits package upon conversion
Key Responsibilities
Reception & Front Office Support
- Greet and assist clients and visitors, ensuring proper routing and a professional experience
- Manage incoming deliveries and coordinate distribution within the office
- Schedule and maintain Conference Center usage
- Coordinate catering for meetings and events
- Request and manage files from off site storage
Office Services & Operations
- Oversee office supplies, mail services, and shipping logistics including USPS and FedEx
- Copy and prepare legal documents and materials
- Maintain copy room and café supplies, including vendor coordination
- Coordinate document production with external vendors
- Troubleshoot and coordinate maintenance for office equipment with IT and vendors
Administrative Support
- Assist attorneys, paralegals, and administrative staff with projects and client matters
- Serve as liaison with building management for office maintenance issues
- Support accounts payable processing including invoice collection and coding
- Assist with file organization and labeling for compliance and recordkeeping
Qualifications
- Minimum 3 years of office or administrative experience
- Strong proficiency in Microsoft Word, Excel, and Outlook
- Excellent organizational skills with the ability to manage multiple priorities under deadlines
- Strong communication skills with a professional, client facing demeanor
- Ability to work independently with minimal supervision
- Comfortable handling confidential information
Physical Requirements
- Ability to lift and move materials up to 12 pounds
- Ability to access shelves up to 8 feet high
