Job Title: Office Assistant (Onsite)
Overview:
Seeking a detail-oriented Office Assistant to provide comprehensive administrative support and ensure smooth daily office operations. This role works closely with leadership and office staff to support administrative, operational, and project-related activities.
Key Responsibilities:
- Provide high-level administrative support to office leadership, including schedule management, meeting coordination, and correspondence preparation.
- Support business line leaders and office staff with administrative tasks, including document preparation, reporting, and financial tracking.
- Maintain office reception area, greet guests, and direct calls appropriately.
- Plan, coordinate, and facilitate onsite and offsite meetings, events, and trainings, including catering and conference room setup.
- Assist with proposal preparation, purchase orders, project schedules, budgets, and financial reports.
- Manage travel arrangements and itineraries.
- Prepare and review business documents, reports, presentations, and spreadsheets.
- Maintain office appearance, supply inventory, and equipment.
- Administer office access security and assist with onboarding and offboarding processes.
- Coordinate with building management for maintenance and support overall office operations.
- Perform other duties as assigned while adhering to policies and standards.
Requirements:
- High School Diploma/GED required.
- Minimum 1 year of applicable office/clerical experience.
- Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
- Strong organizational, problem-solving, and time management skills.
- Excellent verbal and written communication skills; ability to interact professionally at all levels.
- Ability to exercise discretion and maintain confidentiality.
- Punctual, reliable, and a collaborative team player.
