Administrative Assistant
Location: St. Louis Park, MN (Fully Onsite)
Compensation: $40,000-$55,000 annually
Schedule: Monday-Friday, onsite
Employment Type: Full-Time
About the Role
An established accounting firm in St. Louis Park is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and assist our accounting team. This role is ideal for someone proactive, professional, and comfortable working in a client-facing environment. You will play a key part in keeping the office running smoothly, supporting both internal staff and external clients.
Key Responsibilities
- Greet and assist clients, visitors, and vendors in a professional and welcoming manner.
- Answer and route incoming phone calls; manage voicemail and client messages.
- Provide administrative support to accountants and leadership, including scheduling, document preparation, and filing.
- Organize, scan, and maintain electronic and physical records, ensuring accuracy and confidentiality.
- Assist with assembling tax returns, financial statements, and client packets.
- Manage incoming and outgoing mail, including certified and time-sensitive documents.
- Coordinate office supplies, maintain inventory, and manage vendor relationships.
- Support billing activities by preparing invoices, tracking payments, and updating internal systems.
- Help maintain office organization, meeting room readiness, and general workflow efficiency.
- Assist with special projects during peak accounting periods (tax season, year-end, audits).
Qualifications
- 1-2+ years of administrative, office, or receptionist experience (professional services or accounting firm experience a plus).
- Strong organizational skills with exceptional attention to detail.
- Excellent communication skills, both verbal and written.
- Proficient in Microsoft Office (Outlook, Excel, Word) and comfortable learning new software.
- Ability to maintain strict confidentiality regarding financial and client information.
- Professional demeanor with strong customer service skills.
- Ability to manage multiple deadlines in a fast-paced environment.
What We Offer
- Competitive salary ($40,000-$55,000 based on experience).
- A collaborative and supportive work culture.
- Opportunities to learn and grow within an established accounting firm.
- Stable, fully onsite work environment.
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
