Office Administrator

Are you a highly organized, diligent office administrator/professional who possesses a “can-do” attitude and impeccable attention to detail?

Helping Hands of America seeks a full-time Office Administrator for their headquarters in Wrentham, MA. In business for over 25 years, they are very proud of the work they do facilitating charity donations of tangible goods like cars, trucks, boats and real estate. They’ve raised millions of dollars for the Association of Blind Citizens, the Meals on Wheels program, the Lupus Foundation of New England, and Sacred Hearts Missions.

This customer-facing position requires exceptional organizational and interpersonal skills, along with strong financial acumen. You’ll work closely with an experienced office manager and a dedicated team of long-term employees.

Major Responsibility:

• Register Helping Hands with charities in a variety of states
• Prepare and file monthly financial and tax reports with the IRS
• Maintain accurate record-keeping for all donations, issue client receipts
• Work with donors to ensure proper documentation/tax forms are completed and filed
• Prepare monthly reports for accountant
• Interface with customers purchasing vehicles, completing all paperwork in a timely and accurate manner
• Work with advertising team on social media campaigns
• Manage ongoing projects as needed

Preferred Qualifications:

• Exceptional organizational skills
• Highly detail-oriented
• Trustworthy
• Ability to react decisively and effectively in pressure-filled situations
• Solution-oriented mindset
• Strong Microsoft 365 skills, particularly Excel
• Affinity for creating/tracking financial spreadsheets and documents
• Salary range of $65-75k

Helping Hands of America is a private corporation that solicits tangible goods (cars, trucks, boats & real estate, etc.) for donation with portions of all proceeds directly helping their associated charities.

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