Office Administrator

About Us

At My Guardian Estate, we’re not your typical financial firm. We’re an independent Registered Investment Advisory (RIA) firm based in Oakbrook, IL, and we’re growing FAST thanks to our nationwide digital marketing, and live events.

About the Role

We’re looking for a highly organized, people-loving Office Administrator to join our onsite team and help us deliver an outstanding client experience.

You’ll be the welcoming face of our firm and the operational anchor behind the scenes. This is an ideal fit for someone who thrives in fast-paced environments, enjoys helping others, and is excited about the opportunity to grow with a purpose-driven company.

If you love building relationships, staying organized, and working on a team that actually cares—you’ll love it here.

Compensation: $25 - $28/hour + Bonuses!

Key Responsibilities

• Greet clients warmly and make them feel like family
• Manage office calendars and coordinate appointments
• Keep communication flowing—phone, email, and in-person
• Confirmation for seminars
• Support advisors and leadership with meeting prep
• Assist with live event coordination and follow-up
• Maintain a clean, efficient, and friendly office environment

What We’re Looking For

• Administrative or office coordination experience
• Strong communication skills—professional, friendly, and clear
• Detail-oriented, organized, and proactive by nature
• Comfortable with basic tech tools (email, calendars, MS Office, etc.)
• Experience in a client-facing role is a huge plus
• Financial or retirement planning background is a bonus
• Coachable, motivated, dependable, and excited to grow

Why Join Us?

• Meaningful work that directly helps people retire confidently
• A fun, mission-driven environment where your work matters
• No cold calling or client prospecting—our marketing does the heavy lifting
• Real opportunity to grow personally and professionally
• A rock-solid leadership team and a brand that’s respected and growing

If you’re someone who thrives on bringing order to chaos, cares about people, and wants to grow with a company on the rise—apply now. This could be the beginning of your next big chapter.